Accounting Assistant

We are looking for a detail-driven Accounting Assistant to support our construction and accounting teams. This role is heavily focused on invoice processing, data entry, and accounts payable support, while also requiring the ability to communicate with subcontractors and vendors to resolve discrepancies.

This is a fast-paced environment where accuracy, organization, and accountability are critical. The right candidate must be comfortable handling large volumes of invoices, maintaining accurate records, and following up when information does not match.

Key Responsibilities:

• Enter and process a high volume of vendor and subcontractor invoices accurately and efficiently
• Review invoices for accuracy, proper documentation, and approval requirements
• Identify and investigate discrepancies between invoices, purchase orders, and supporting documentation
• Communicate with subcontractors, vendors, and internal departments to resolve billing issues
• Maintain organized financial records and documentation
• Track outstanding invoices and follow up as needed
• Assist with accounts payable processes and reporting
• Perform general accounting and administrative support tasks as required

What We Expect:

• Strong attention to detail and accuracy in data entry
• Ability to review information and identify inconsistencies or errors
• Comfortable communicating professionally with vendors, subcontractors, and internal teams
• Ability to manage a high workload and stay organized
• Strong follow-up and problem-solving skills

Preferred Experience:

• Previous experience in accounts payable, accounting clerk, or invoice processing roles
• Experience in construction, property management, or contractor billing environments
• Proficiency with Excel and accounting software
• Strong data entry and record management skills

Ideal Candidate:

• Highly organized and detail-oriented
• Comfortable working with numbers and documentation
• Able to analyze discrepancies and follow through until resolved
• Professional communicator who can work with both field teams and vendors

Schedule: 8am-5pm Monday-Friday and 8am-3pm alternating Saturdays