Senior Accounting Assistant - Accounts Payable

The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
• Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at hr.recruitment@csn.edu or call (702) 651-5800 to be directed to the appropriate Recruiter.

Job Description

Based on the volume of applications received, this recruitment may close at any time. Applicants are encouraged to apply as soon as possible.

This position is within the Finance Division and is currently located on the North Las Vegas (NLV) campus. Under general supervision, the position performs technical accounting and administrative support functions within the Accounts Payable Office, supporting the accurate and timely processing of financial transactions and related accounting activities. The position also provides general office support and assists with special projects as assigned.

CORE RESPONSIBILITIES:

Under direct supervision, responsibilities may include, but are not limited to, the following:

• Process supplier invoices and credit memos accurately and in a timely manner.

• Review, verify, reconcile, and process accounts payable documents.

• Create settlement runs and print checks.

• Ensure compliance with established policies and procedures.

• Verify supplier banking information and tax information through the IRS website.

• Maintain IRS registration required to perform tax verification duties.

• Provide technical guidance and assistance to staff.

• Prepare, review, and maintain accounting records and reports.

• Follow Finance Division General Office Directives.

• Participate in department and campus-wide training and development.

• Perform general office duties, answering phone calls and responding to visitors at the door, processing mail, filing documents, copying and scanning and entering data, to ensure normal business flow in the Controller’s Office, and undertake special tasks as assigned.

• Maintain reliable and consistent attendance.

• Interpret and explain regulations, policies, procedures, and guidelines.

• Review, resolve, and reconcile work done by others and provide technical assistance to staff to resolve problems.

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs):​

• Ability to interpret and apply rules, regulations, policies, and procedures associated with accounting methods.

• Knowledge of clerical accounting principles, practices, and techniques.

• Ability to prioritize and organize work.

• Ability to work effectively in a remote work environment, if needed.

• Processing agency accounting documents; budgeting and funding; recording, tracking, organizing, and reporting data.

• Bookkeeping methods and procedures related to monitoring contracts and grant spending.

• Compile and interpret data, prepare reports and recommendations; understand legal contracts and grants.

• Plan, implement, and monitor clerical accounting methods and procedures; explain guidelines, policies, and procedures.

• Review accounts documents prepared by others; reconcile accounts using automated systems.

MINIMUM QUALIFICATIONS:

• Three or more years of applicable experience as described in the job duties and graduation from high school or equivalent education.

PREFERRED QUALIFICATIONS:

• Six (6) months or more of full-time accounts payable experience.

• OR one (1) year of experience as an Accounting Assistant II in Nevada State service, which included clerical accounting duties as described above.

• OR an equivalent combination of education and experience as described above.

• Experience setting up computer spreadsheets to record, track, organize, and report data.

• Experience researching and interpreting financial data to prepare reports and respond to budget- and accounting-related inquiries.

• Experience reconciling supplier accounts.

WORK SCHEDULE AND EXPECTATIONS:

• Monday - Friday, 8:00 AM to 5:00 PM (PT).

• This position may be eligible for a flexible work schedule.

• Travel between campus locations and training/meeting facilities may be required. The employee will be reimbursed based on CSN’s Travel Policy and Procedures.

• Some extended hours may be required during peak periods.

SALARY:

• Grade 27, Step 1: $46,207.44

*This position is contingent upon ongoing and available funding.

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

The College of Southern Nevada offers a generous benefit package, including an excellent PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 11 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts. Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses, domestic partners, and dependents.  Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs. Join a dynamic team investing in our future, Students First.

Full-Time Equivalent 

Required Attachment(s)

To be considered for this position, please upload the following documents to your application:

• Resume /CV

• Cover Letter

• Unofficial College Transcripts (Optional)

Local Search

Out of Area/State Candidates will not be offered travel reimbursement.

NSHE - INTERNAL APPLICANTS PLEASE NOTE

CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Browse Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Browse Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59 pm the day prior to the position close date.

For more details on this position, please visit our website: My Career at CSN.

CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit http://www.csn.edu/nondiscrimination

Posting Close Date

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.  

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.  

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.  

Schedules are subject to change based on organizational needs.  

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.