Accountant I

Job Summary:

Job Description:

Duties/Responsibilities:

• Accounts Payable — weekly AP processing, setting up new vendors, registering portals, obtaining approvals, intercompany billing, credit checks, resolving payment discrepancies, and 1099 reporting

• Accounts Receivable — entering and posting payments, electronically depositing checks, invoice integration, collections, registering customer portals, completing vendor forms, credit memos, invoices, debit memos, refunds, and sales tax reporting

• Analyze and interpret financial data to identify trends, risks, and opportunities

• Lead cross-functional finance projects from scope through completion, setting timelines, priorities, and approach with minimal direct supervision

• AP accruals

• Customer project setup, invoicing and ongoing maintenance in NetSuite OpenAir

• Prepare, enter, and post monthly journal entries

• Amortization and depreciation of expenses

• Enter bank transactions

• Intercompany cash tracking

• Royalty reporting

• Reconciliation of balance sheet and bank accounts, resolving any discrepancies Prepare and review tax filings

• Expense integration

• Assist and advise the Finance Controller in tax reporting and planning, audit requests, month/quarter/year-end close, budgeting, and compliance risks

• Obtain certificates of insurance (COI) and other required contract documents as requested

• Handle banking and customer data under company security policy

• Complete company required security training

• All ad hoc projects as they arise

Baseline Security Responsibilities (All Roles)

• Comply with FacilityForce’s Information Security Policy, Acceptable Use Policy, and all related security policies and procedures.

• Complete assigned security awareness training upon hire and at least annually thereafter.

• Protect authentication credentials, never share passwords or access tokens, and use multi-factor authentication where required.

• Access and handle company, customer, and third-party data only as required for the role and in accordance with its data classification.

• Promptly report suspected security incidents, policy violations, and lost or stolen devices to Manager.

• Follow secure workstation practices, including screen locking, device encryption, and clean-desk handling of sensitive information.

Role-Specific Security Responsibilities

• Protect confidential financial, banking, payroll-adjacent, and customer and vendor information, including bank account and payment data, and handle it in accordance with its data classification and data privacy standards

• Maintain accuracy and integrity of financial records and adhere to appropriate approvals and segregation of duties in AP, AR and accounting processes

• Access customer, vendor, and bank portals securely, safeguarding credentials and using only approved systems

• Follow secure practices for payments, deposits, and banking transactions, including verifying vendor and payment changes to help prevent fraud

• Handle 1099, tax, royalty, and intercompany information in compliance with applicable data privacy and financial-reporting requirements

Required Skills/Abilities:

• Demonstrated experience in MS Excel and accounting software

• Demonstrated ability to work independently, exercise sound judgment, and manage competing priorities with minimal oversight

• Strong knowledge of bookkeeping

• Strong mathematical abilities

• Excellent organizational skills

• Strong analytical skills

• Detail-oriented

• Ability to manage time and multiple projects effectively

• Understanding of data privacy standards

• Familiarity with IFRS and GAAP.

• Month-end close requires availability during the first six days of each month, including holidays that fall within that window.

Education and Experience:

• Bachelor's degree in Accounting, Finance, or a related field

• 3+ years of Accounting or Finance experience

Preferred Qualifications

• Experience in a SaaS or Professional Services environment

• Experience with NetSuite OpenAir

Worker Type:

Number of Openings Available: