Staff Accountant

About us:

People Serving People is the largest and most comprehensive emergency shelter for families experiencing homelessness in Minnesota and a dedicated leader in homeless prevention. If you want to help transform communities and see families thrive, then People Serving People is the place for you.

What do we need:

This role is ideal for a detail-oriented accounting professional who enjoys both day-to-day AP/AR work and mission-driven nonprofit finance, including grant billing, compliance, and collaboration across teams

The Staff Accountant – AP/AR is responsible for the full Accounts Payable function and direct support of Accounts Receivable and grant billing processes. This role ensures timely vendor payments, accurate expense recording, compliance with purchasing and GAAP requirements, and strong vendor relationships. The position also supports month-end close, audits, and grant compliance activities.

Responsibilities:

Accounts Payable & Expense Management: 

• Process vendor invoices and check requests twice weekly using BILL. 
• Review and record organizational credit card transactions in Sage Intacct. 
• Maintain AP subledger and reconcile to the general ledger. 
• Set up and maintain vendor profiles in BILL and Sage Intacct. 
• Monitor accounting coding for accuracy and compliance. 
• Ensure compliance with GAAP, matching principles, accruals, and purchasing policies. 
• Maintain gift card inventory and related accounting records. 
• Prepare and file annual 1099 reporting. 

Grants & Contracts Billing:

• Prepare and submit monthly government grant and contract billings. 
• Monitor grant spending, funding utilization, and reporting deadlines. 
• Provide fiscal support for pre award and post award activities. 
• Maintain complete grant documentation, budgets, and compliance records. 
• Support audits, grant closeouts, and regulatory reporting. 

Cash & Backup Functions: 

• Serve as fully trained backup for cash transactions, including remote deposits. 
• Assist Controller with month end close, year end reconciliations, and special projects. 
• Maintain positive relationships with vendors and internal managers.

Pay and Benefits:

• $75,000 annually
• Full-Time, Monday through Friday, from 8:00 a.m. to 4:30 p.m. or 9:00 a.m. to 5:30 p.m.
• Medical, dental, and vision insurance available.
• Company-paid life and disability insurance.
• 401(k) with employer contribution at 6 months.
• Competitive PTO program.
• Reduced cost parking or metro pass.
• Cellphone reimbursement.
• Reduced childcare rates.
• Financial wellness benefit.
• The chance to make a real difference in the community.

Requirements:

• Bachelor’s degree in Accounting, Finance, or a related field; equivalent experience considered.
• Experience with accounts payable, accounts receivable, and general ledger support. 
• Working knowledge of U.S. Generally Accepted Accounting Principles (GAAP), accrual accounting, and internal control practices. 
• Demonstrated accuracy, attention to detail, and ability to manage multiple deadlines in a high-volume environment. 
• Strong organizational skills, with the ability to prioritize tasks and follow through independently. 
• Ability to handle sensitive and confidential information with discretion. 
• Strong interpersonal, oral, and written communication skills, with the ability to maintain positive vendor and internal stakeholder relationships. 
• Strong critical thinking, problem-solving, and reconciliation skills. 
• Commitment to modeling respectful, inclusive, and responsible behavior consistent with People Serving People’s mission, vision, and values.
• Demonstrated willingness to learn, adapt, and develop new skills.

Preferred Qualifications / Skills: 

• Experience with Sage Intacct, BILL, or similar accounting and payment processing systems. 
• Advanced Excel skills and strong proficiency with financial systems. 
• Nonprofit accounting, grant billing, and government contract experience.