Project Accountant

Arbutus Properties is a leading land developer, home builder, and commercial constructor, offering a dynamic work environment, attractive compensation and benefits package, and vast opportunity for advancement. We are currently seeking an experienced Property Accountant with a strong work ethic, the desire to be part of a team, and the skills to advance some of the most exciting Residential and Commercial projects.

What’s in it for you!

We provide a comprehensive compensation and benefits package designed to support your well-being and growth:

• Competitive Wages
• Extended Health and dental coverage
• Healthcare and Lifestyle Spending Account
• Employee Assistance Program
• RRSP/TFSA matching
• Life insurance
• Paid Training and development opportunities
• Discretionary bonus
• And more. 

Arbutus Properties seeks to be a preferred employer, so we prioritize work / life balance, we focus on team building and collaboration, and we encourage involvement and engagement with diverse aspects of the communities we live and work in

The Project Accountant will support Arbutus Properties with all aspects of day-to-day accounting activities including reconciliations and related reporting. This is an ideal opportunity for someone who is eager to advance their accounting career in the real estate development industry with a dynamic and rapidly growing company. The successful candidate will be an integral part of the finance team based out of Vancouver, BC, reporting to the Senior Manager, Development Accounting.

Responsibilities:

Development Accounting

Cost Tracking & Job Costing

• Maintain detailed job cost ledgers for each development (e.g. soft costs and hard costs).
• Track and reconcile actual costs vs. approved budgets in detail.
• Ensure project costs are coded accurately.

Budgeting & Forecasting

• Consult with construction teams to prepare and maintain project budgets and cost-to-complete forecasts.
• Update monthly cost forecasts based on committed costs, change orders, and construction progress.
• Prepare variance analysis to identify cost overruns and to analyze trends and/or outliers in actual costs within projects and across multiple projects.
• Stay up to date with project schedules and communicate cash flow implications to relevant stakeholders.

Draws & Lender Reporting

• Prepare monthly draw packages for lenders (including cost summaries, lien holdbacks, and supporting documentation).
• Validating the completeness and accuracy of expenditures on draws.
• Consult with internal teams to support construction financing requirements.
• Track and reconcile holdbacks and release schedules.

Vendor Payables & Cash Flow

• Manage vendor payables and support weekly cash flow planning by monitoring, prioritizing, and communicating invoices for payment.
• Assist with cash flow forecasting at both corporate and project levels.

Invoice Processing & Controls

• Conduct timely and accurate review of invoices for coding to the general ledger.
• Ensure adherence to internal approval workflows and cost controls.

Capitalization & Project Closeout

• Support project capitalization and transition to income-producing property.
• Assist with final cost reporting and post-project analysis on completed developments.

Job cost reporting

• Support preparation of management reporting packages, including project job cost reports and budget vs. actual analysis.

Systems & Process Improvement

• Improve and maintain job cost systems, cost codes, and reporting tools.
• Support implementation or optimization of ERP/project accounting systems.
• Experience with Yardi, Auto Desk, and/or Quick Books Online is considered an asset.

Corporate Accounting

Financial Reporting

• Prepare monthly, quarterly, and annual financial statements for corporate entities and project-level entities.
• Prepare GL account analysis, including the reconciliation of subledger to general ledger account balances.
• Support consolidations across multiple legal entities, as required.

General Ledger & Close Process

• Manage month-end close process, including journal entries and accruals.
• Prepare reconciliation and documentation to support balances and transactions, including bank reconciliations, credit cards, and expense reports.
• Maintain and reconcile fixed asset schedules.
• Track and reconcile intercompany transactions.
• Ensure accurate allocation of costs between entities and projects.

Audit & Compliance

• Support external assurance engagements, including preparation of working papers and responding to auditor requests.
• Ensure compliance with tax, regulatory, and lender reporting requirements.

Tax Support

• Assist with GST filings, corporate tax, and partnership reporting.
• Track tax-related project costs and inputs.

Internal Controls & Policy

• Identify opportunities to streamline accounting operations and strengthen internal controls.
• Document and enforce accounting policies and procedures.

Development

• Mentor and support junior staff, including developing training materials and providing ad-hoc guidance.
• Assist in the implementation of new accounting software and tools as needed.
• Provide ad-hoc mentorship to junior team members.

Arbutus Properties is committed to fostering a diverse, inclusive, and equitable workplace where all employees feel valued and respected. We welcome applicants that reflect this diversity.

We respectfully acknowledge that we are situated on the traditional territories of the Siksika, Kainai, Piikani, Tsuut’ina, Îyârhe Nakoda, Nehiyaw, Dëne Sųłiné, Dane-zaa, Nakota Sioux. These lands are subject to Treaties 4,6,7,8, and 10, and have long served as meeting grounds, travel routes, and gathering places for many diverse First Nations including the Anishinaabe and Haudenosaunee, as well as Métis, and Inuit peoples. We recognize all these Nations and communities, whose rich histories, languages, cultures, and traditions continue to thrive and are key to the enrichment of all our communities