Payroll Manager

This is an excellent opportunity for a payroll professional who wants to make a meaningful impact while helping ensure our community teams can focus on what matters most: providing exceptional care and service to seniors.

What You'll Do

As Payroll Manager, you will:

• Lead end-to-end payroll processing for employees across multiple states, ensuring accurate and timely pay.
• Serve as the organization's subject matter expert on payroll laws, regulations, tax requirements, and best practices.
• Manage and develop payroll team members through coaching, mentoring, and performance management.
• Oversee payroll system administration, including earnings and deduction setup, security roles, system configuration, and process optimization.
• Partner closely with Human Resources and operational leaders to resolve payroll issues, validate employee data, and improve payroll processes.
• Ensure compliance with federal, state, and local wage and hour regulations, including overtime calculations, shift differentials, garnishments, and tax requirements.
• Review payroll tax filings and regulatory reporting prepared by third-party providers, including Forms W-2 and 941.
• Prepare payroll reconciliations, journal entries, reporting, and payroll-related analyses for Finance leadership.
• Support labor forecasting, budgeting, audits, and workforce reporting initiatives.
• Train managers and end users on payroll systems, timekeeping practices, and payroll procedures.
• Develop and maintain payroll policies, procedures, and documentation to ensure consistency, audit readiness, and operational excellence.
• Stay current on evolving payroll legislation and labor regulations impacting healthcare, senior living, and multi-state employers.

Compensation: $100,000–$115,000 USD base salary annually, full‑time, based on experience, qualifications, and location.

Benefits: health insurance/insurance plans, free Teladoc, 401(k) match, generous PTO, and other perks.

What We're Looking For

Required Qualifications

• Certified Payroll Professional (CPP) certification.
• Bachelor's degree in Accounting, Finance, Human Resources, Business, or a related field.
• Minimum of 5 years of progressive payroll experience.
• At least 3 years managing multi-state payroll operations.
• Strong knowledge of federal, state, and local payroll tax regulations and wage-and-hour compliance.
• Advanced Excel skills and experience analyzing payroll data and trends.
• Proven experience leading, developing, and motivating payroll team members.

Preferred Qualifications

• Payroll leadership experience in healthcare, senior living, long-term care, assisted living, skilled nursing, or multi-site service organizations.
• Experience supporting large, geographically dispersed employee populations.
• Experience with UKG Pro, UKG Workforce Management (WFM), Kronos, or similar workforce management platforms.
• Familiarity with healthcare labor practices, shift differentials, and complex scheduling environments.

Why Join Maxwell Group?

• Hybrid work schedule offering flexibility and work-life balance.
• Opportunity to lead payroll operations for a growing multi-state organization.
• Strategic partnership with Finance and Human Resources leadership.
• Collaborative culture focused on continuous improvement and operational excellence.
• Meaningful work supporting teams who care for seniors every day.
• Competitive compensation and comprehensive benefits package.

Location & Travel

• Charlotte, North Carolina
• Hybrid schedule: 3 days in office and 2 days remote each week
• Occasional travel to senior living communities may be required

If you're a detail-oriented payroll leader who enjoys solving complex challenges, building high-performing teams, and ensuring exceptional employee service, we'd love to hear from you.

Apply today and help Maxwell Group support the people who care for our residents every day.