Payroll Manager

Equal Employment Opportunity Employer

The Peggs Company is an Equal Opportunity Employer committed to providing equal employment opportunities to all applicants and employees. Employment decisions are made without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, ancestry, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws.

The Peggs Company is committed to maintaining a workplace free from discrimination, harassment, and retaliation. Reasonable accommodations are available to qualified applicants with disabilities and for sincerely held religious beliefs, in accordance with applicable law.

The Peggs Company is looking for a Payroll Manager with working experience processing MULTI-STATE payroll and Human Resources. The Payroll Manager will process computerized MULTI-STATE payroll, prepare payroll deposit requests and reports, maintain employee records and insurance and 401(k) benefits. Accounting to the extent of preparing related payroll, and benefit reconciliations. All duties and responsibilities are to be carried out with strict confidentiality. This role will also handle minor HR matters, under the guidance of the HR Manager and/or Director of Human Recourses.

Duties and Responsibilities

The duties and responsibilities include, but are not limited to the following:

Human Resources/Payroll:

• Prepare and enter all employee attendance records and timecard information, on HRIS database. Process and print payroll reports and checks. Report payroll figures to Accounts Payable for posting. Prepare manual payroll checks as needed. Complete all forms required by law for employee information (i.e.: Unemployment, wage verification, 401(k) loan and withdrawal applications, etc.)
• Assist employees with benefits enrollments
• Ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Update payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, job titles, and department/ division transfers.
• Develop and maintain systems to accurately process payroll transactions (e.g. salaries, benefits, garnishments, deductions, taxes and third-party payments)
• Ensure compliance with federal, state, and local laws by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
• Maintain employee confidence and protect the company from liability by ensuring the confidentiality of employee personal and payroll data.
• Maintain benefits program files. Ensure that qualifying employees are offered all benefits on schedule and appropriate payroll deductions are made. Reconcile benefit invoices against payroll deduction records.
• Ensure that terminating employees are offered COBRA and that payments are received in a timely manner.
• Submit 401(k) contribution and employer matching payments to plan provider.
• Maintain compliance with 401(k)/ERISA plan design and regulations, provide employees with enrollment and educational materials, and provide annual census date to provider.
• Participate in annual 401k plan audit with outside auditor.
• Prepare and maintain accrued vacation schedule. Project year-end vacation payable.
• Notify supervisors of reviews due and follow up to ensure reviews are completed.
• Maintain employee/employer ACA data in HRIS system and ensure accuracy of annual reporting
• Support HR Manager with other HR administrative tasks and assigned projects, as necessary.

Accountabilities

• Accurate, timely payroll.
• Complete, orderly personnel files.
• Accurate and timely tax filings, employee benefit administration and compliance, and strong employee relations performance

Job Specifications

• Proven experience as a payroll manager or similar role
• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
• Excellent understanding of multi-location payroll and taxes, specifically CA and TX
• Familiarity with payroll software/ HRIS (Kronos/UKG) and MS Office (Excel)
• A keen eye for detail
• An analytical mind and solid math skills
• Outstanding communication skills (written and verbal)
• Organizational and leadership skills
• Abilitiy to work cooperatively and contributorily on a team
• Solid experience using Microsoft Office products, particularly Word, Excel, and Outlook.
• Positive outlook and helpful disposition
• BS/BA in Business Administration, Accounting, Human Resources or related field; professional certification (e.g. CPP, CPM) is a plus

Physical Demands

• Lift 3–5-pound computer report binders or notebook binders two to three times a day.
• Sitting at desk 90% of 8-hour day.
• Occasional walking within office and warehouse.
• 1/2 hour of bending, stooping, and reaching throughout a day.

Working Conditions

• Office environment: heating and air conditioning, florescent lighting, low noise level. Regular use of computer terminals.