Payroll Supervisor

Town of East Hampton – Payroll Supervisor in the Finance Department

An employee in this class supervises and participates in the processing of payrolls and payroll deductions for a municipality or large Suffolk County department. The work involves the exercise of considerable judgment and initiative, and the incumbent is required to act as a liaison between the Payroll Unit and interrelated departments. The work is performed under the general supervision of an administrative supervisor and is reviewed through conferences, consultations and the submission of required reports. Does related work as required.

Responsibilities: 

• Supervises and participates in all activities related to the execution of payroll for the Town 
• Creates and maintains payroll spreadsheets, which is used to calculate and reconcile the bi-weekly payroll for all Town employees against our financial software (MUNIS); processes actual payroll and proves it
• Supervises the printing of checks and the preparation of their distribution 
• Prepares journal entries for the accountants to post
• Administers ancillary attendance program (NOVATIME) and reviews the accuracy of accruals and the use of paid earned time; will conference with the department head or timekeeper if adjustments need to be made
• Uploads data from NOVATIME each payroll into MUNIS; supervises the import to ensure that employees are paid accurately 
• Prepares summary reports of abuses, inaccuracies and lack of reporting on departmental level; this report is given to the Town Budget Officer and Deputy Town Budget Officer
• Sets up payroll wire transfers for deposits and creates, processes and maintains direct deposit file during payroll process 
• Calculates payouts for terminated (resigned and retired) employees then forwards to the Human Resources Department for Town Board resolution, after final approval by the Town Budget Officer 
• Prepares the monthly retirement report for submission to the New York State Retirement System including responding to all inquiries regarding salaries, final payouts and past service credits. 
• Prepares research of employees records as requested by the New York State and Local Retirement System
• Supervises updates of new rates and deductions annually for all town employees
• Enters, reconciles and submits the deferred compensation report for each pay period; this involves logging in to the Deferred Compensation site and checking each line in the report to process frequent changes
• Reviews and calculate all garnishments for employees that are received from outside agencies 
• Monitors resolutions passed by the Town Board to capture payroll updates
• Supervises payroll preparations including, but not limited to, all payroll changes from Human Resources, NYS Retirement System, Deferred Compensation, Federal and State Tax withholdings, direct deposit account changes and all other payroll deductions for employees 
• Assists with the deposits of monies to the department 
• Prepares the payroll schedule for each year
• Does related work as required 

This is a full-time position, 40 hours per week, and the annual rate of pay is $80,609.36 with benefits, including paid vacation, enrollment in the New York State and Local Retirement system and health care and dental and vision coverage.

Please email cover letter and resume to Emily Fisher at HumanResources@EHamptonNY.gov.

Qualifications

Either: a) Graduation from a college with federally authorized accreditation or registration by NY State with a Bachelor's Degree and one (1) year of payroll administration experience; or, b) Graduation from a standard senior high school or possession of a high school equivalency diploma and five (5) years of payroll administration experience; OR, c) An equivalent combination of education and experience as defined by the limits of (a) and (b).

Miscellaneous Information

NOTE: Payroll administration includes substantial experience in payroll auditing, wage garnishments, leaves of absence, payroll taxes, overtime calculations, retirement payouts, and interpretation of collective bargaining agreements.