Payroll Manager

In 1979, Bettis Asphalt & Construction, Inc. began with a paving and maintenance operation and a dedication to service. Today the organization operates several lines of business that can cover all areas of need in a construction project.

The Bettis Group of Companies today include Bettis Asphalt & Construction, Inc., Bettis Asphalt & Construction Western Division, Mid-States Materials, LLC, Capital Trucking, LLC, Bettis Contractors, Inc., Bettis Fabrication, Capital Crane, LLC, Capital Ready-Mix, LLC, Koss Construction Company, PCI Mechanical, and Midwest Pavement Grinding, LLC. From rock to road, construction to cranes, our ability to handle a complete job ensures both the best price and the best quality.

Bettis Companies hires the industry’s top professionals. Our crews are comprised of individuals who share the same commitment to quality, service, safety, and family. At Bettis, we self-perform the majority of tasks, maintaining strict safety and quality control. Our client list grows steadily because we understand the importance of developing long-term relationships built on trust, performance, and reliability.  See The Bettis Companies in action here.  

Payroll Manager

Position Summary

This is a 100% on-site position! No hybrid and no remote.

Bettis Administrative Services is seeking an experienced Payroll Manager to lead payroll operations for the companies we support. This position is responsible for ensuring payroll is processed accurately, timely, and in compliance with applicable requirements across multiple companies.

The Payroll Manager oversees payroll staff, systems, taxes, reconciliations, reporting, audits, document retention, and related controls. This person will also develop standard work, strengthen cross-training, improve processes, and establish consistent practices across the payroll function.

The successful candidate will be a hands-on leader who takes ownership of results, solves problems constructively, communicates professionally, and develops a knowledgeable and dependable payroll team.

Essential Responsibilities

• Lead accurate and timely payroll processing for all supported companies.
• Establish payroll calendars, internal deadlines, work assignments, review requirements, and escalation procedures.
• Review payroll inputs and exception reporting, including:
  • Time and attendance
  • Pay rates and earnings
  • Taxes and deductions
  • Garnishments and wage orders
  • Benefits and leave
  • Per diem, bonuses, commissions, and reimbursements
  • Manual adjustments
• Approve or coordinate payroll corrections, reversals, voids, replacement payments, off-cycle payments, and final pay.
• Oversee payroll system configuration, security, company settings, tax jurisdictions, earnings and deduction codes, integrations, testing, and approved system changes.
• Oversee federal, state, and local payroll tax deposits, returns, reconciliations, notices, amendments, and year-end reporting, including Forms 940, 941, W-2, and W-3.
• Reconcile payroll registers, direct-deposit totals, payroll funding, general ledger entries, liability accounts, taxes, benefits, garnishments, and other payroll-related payments.
• Oversee prevailing-wage, Davis-Bacon, certified payroll, union payroll, and job-costing processes when applicable.
• Coordinate payroll-related tax, financial, workers’ compensation, benefit, government, and internal audits.
• Maintain standardized digital filing structures, access controls, document naming conventions, and record-retention practices.
• Develop and maintain standard work, checklists, process maps, approval controls, and cross-training documentation.
• Identify recurring errors, duplicate work, unnecessary approvals, manual workarounds, delays, and inconsistent processes.
• Recommend and implement practical improvements that increase accuracy, efficiency, accountability, and consistency.
• Support payroll integration for acquisitions, new companies, new states, new systems, and organizational changes.
• Prepare payroll reports, reconciliations, metrics, schedules, and supporting explanations for leadership, Accounting, Human Resources, auditors, and government agencies.
• Supervise, train, coach, and develop payroll employees.
• Establish clear performance expectations, review work, provide timely feedback, and hold employees accountable for results.
• Promote a team culture focused on ownership, respectful communication, fact-based problem-solving, and continuous improvement.
• Partner with Accounting, Human Resources, Operations, company managers, vendors, auditors, and government agencies to resolve payroll-related issues.
• Protect confidential employee, payroll, banking, and company information.
• Demonstrate the company core values of Service, Family, Safety, Integrity, and Pride.

Qualifications

• High school diploma or equivalent required.
• Associate or bachelor’s degree in accounting, finance, business administration, human resources, or a related field preferred.
• At least five years of progressively responsible payroll experience, including multi-company or multi-state payroll.
• At least two years of payroll leadership, supervisory, lead, or final-review responsibility strongly preferred.
• Experience supervising employees, establishing expectations, reviewing work, providing feedback, and addressing performance concerns.
• Working knowledge of federal, state, and local payroll tax, wage and hour, withholding, garnishment, recordkeeping, and year-end reporting requirements.
• Construction payroll experience strongly preferred, including experience with:
  • Job and cost coding
  • Prevailing wage and Davis-Bacon requirements
  • Certified payroll
  • Union payroll
• Experience working with multiple payroll, timekeeping, HRIS, accounting, reporting, or document-management systems.
• Experience developing standard work, process documentation, or checklists.
• Experience improving payroll or administrative processes through standardization, automation, process mapping, or root-cause analysis.
• Strong reconciliation, spreadsheet, analytical, organizational, documentation, communication, leadership, and problem-solving skills.
• Ability to manage recurring deadlines, competing priorities, system changes, acquisitions, and confidential information.
• Ability to collaborate effectively across Accounting, Human Resources, Operations, management, and outside agencies.
• Ability to learn Spectrum and other payroll-related systems used by the supported companies.
• Must successfully complete company-required pre-employment screening and maintain authorization to work in the United States.

Benefits: 

•  401(k)
• • 4% match
  • Profit sharing eligible after 1st year
• Health insurance (2 options)
  • HDHP with Health Savings Account ($500 employer funded)
  • PPO
• Dental insurance
• Vision insurance
  • Paid time off 
    3 weeks annually upon hire (pro-rated to date of hire)
  • 4 weeks after 5 years
• Compensation package: Pay based on experience.  Competitive compensation based on qualifications and experience.
• Bonus opportunities
• Weekly pay

Equal Employment Opportunity

The Bettis Companies are Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Employment may be contingent upon successful completion of applicable post-offer screenings, including background, credit, and drug screening.