Payroll and Accounts Payable Administrator
Real Time Consulting • Phoenix, AZ • Full Time
Posted on Wed, Oct 7, 2026
JOB TITLE: Payroll, HR & AP Administrator/ Full Charge Bookkeeper
REPORTS TO: Accounting & Business Operations Manager
JOB DUTIES & RESPONSIBILITIES:
- PAYROLL ADMINISTRATION:
- Multi-state Payroll administration (40-60EE’s), processing, auditing (utilizing Evolution Software. We use Payroll Experts as our outsource Payroll company.) We have presence in less than 10 states.
- Qtly tax filings reconciliations (after the PR company completes them)
- Out of state worker tax structure set up for business license, withholdings, UI
- Coordinate the Worker’s Compensation Insurance plan; renewals; annual Audits
- ACCOUNTS PAYABLE:
- Responsible for full cycle AP coding/processing/check issuance, and internal audit to ensure appropriate backup documentation in sub ledgers (issue about 10 checks/wk)
- Benefits participant administration and bill reconciliation
- Investigate and resolve discrepancies in all expense accounts under tight deadlines
- Vendor relations, service contracts renewals
- Review and retain necessary source documentation for accounting and operational financial transactions; file all documents in soft and hard copy folders
- Review contracts for accounting adherence and ensure proper documentation is received and organized
- Updates, verification and validation to business expense schedules (insurance, legal, leases, services, etc.)
- Assist with the creation and needed changes of accounting policies and procedures related to AP /expense management
- Account management of the Dun & Bradstreet credit report to maintain desirable ratings
- Serve as backup and support to any other needed accounting related functions
- Assist with Business Insurance renewals (Crime/ GL/ E&O/ D&O/ EPL/ P&C/ etc.)
- Track and maintain FA activity, schedules, policy, and perform semi-annual physical inventory
- HUMAN RESOURCES ADMINISTRATION:
- Employee on/off boarding administration
- Employee record keeping (soft and hard copy)
- Coordination and updates on benefit portals when employees become/lose eligibility and updates of annual Open Enrollment
- GENERAL ADMINISTRATION:
- Facilities administration (minimal) – office supplies maintenance, correspondence with property manager for repairs, etc.
- Coordinating employee events/ meals/ meetings
- Other accounting, administrative or business duties as assigned
- No supervision of personnel
THE SUCCESSFUL APPLICANT WILL POSSESS THE FOLLOWING QUALIFICATIONS:
- Associate degree in Accounting Preferred or equivalent professional on the job experience
- Bachelor’s degree in Accounting a PLUS
- 7+ Years relevant and proven work experience in a corporate environment in similar role
- Knowledge of QuickBooks a big PLUS; Knowledge of Evolution Payroll Software a big PLUS
- Intermediate with MS Word, MS Outlook
- Intermediate/ Advanced experience with Excel
- Strong analytical and judgement skills
- Effectively communicates with manager, peers, and business staff regarding work processes
- Ability to be firm and professional; have strong follow-up ability with management, clients, vendors
- STRONG attention to detail, high % of accuracy in work, organizational and time management skills
- Professional verbal, written communication and interpersonal skills with a customer service focus
- Ability to work with minimal up-front guidance and take ownership of work product and follow through, TAKE INITIATIVE
- Ability to effectively handle multiple projects simultaneously in a deadline driven environment
- Ability to work in a fast paced, constantly changing entrepreneurial environment without getting frustrated or lost
Real Time Consulting (RTC), a Real Time Companies business, is an engineering consulting firm serving the aerospace, aviation, defense, and advanced technology industries since 1997. We provide experienced engineering consultants who help clients design, develop, integrate, test, certify, and sustain complex, mission-critical systems.
Our engineers average more than 15 years of industry experience and are known for delivering innovative, reliable, and high-quality engineering solutions. We have built lasting client relationships through technical excellence, integrity, responsiveness, and a commitment to delivering results.
WHY JOIN RTC?
RTC is a small, highly collaborative company where every employee makes a meaningful impact. We value accountability, teamwork, initiative, and continuous learning, and we trust our employees to take ownership of their work while supporting one another's success.
If you're a motivated professional who enjoys solving challenging problems, producing high-quality work, and contributing in a fast-paced, entrepreneurial environment, you'll find opportunities to grow your career at RTC.
BENEFITS - Eligible employees enjoy a competitive benefits package that includes:
- Competitive compensation
- Paid Time Off (PTO) and Paid Holidays
- Medical, Dental & Vision Insurance
- Employer-paid Life Insurance
- 401(k) Retirement Plan
- Flexible work arrangements, where business needs permit
- Professional yet casual work environment
- Opportunities for professional growth
WHY YOU’LL BE SUCCESSFUL - Our most successful team members consistently demonstrate:
- Integrity, accountability, and professionalism
- Strong communication and collaboration skills
- Initiative, sound judgment, and adaptability
- Excellent organization and attention to detail
- A commitment to quality and continuous improvement
- A customer-focused mindset with a passion for helping others succeed
AuditFriendly salary estimate
The employer did not post a salary for this role. Based on AuditFriendly's salary intelligence model (comparable live postings, role, seniority, and location), we estimate base pay of $48,000–$58,000 per year (median ~$53,000). This is an AuditFriendly estimate, not an employer-provided figure.
More live accounts_payable_specialist roles
- Accounts Payable Coordinator at KEEN Footwear — Portland, OR
- Senior Accounts Payable Specialist at Staritas (Remote)
- Accounts Payable Specialist at Commonwealth Fusion Systems — Devens, MA
- Accounts Payable Administrator at Armstrong Fluid Technology — North Tonawanda, New York
- Accounts Payable at AccorHotel — Doha, Doha Municipality, QA
- Accounts Payable Analyst I at Kimberly-Clark — Pune Kharadi Hub
- Senior Accounts Payable Representative at Thermo Fisher Scientific — Budapest, Hungary
- Accounts Payable Specialist at Invenergy — Chicago, IL
- Accounts Payable Coordinator Iii at Rheem — Dayton, OH, United States
- Accounts Payable Specialist at Astrana Health — 14662 Newport Ave, Tustin, CA 92780 ("HOSPITAL")
- Accounts Payable Specialist at Sunrise Farms — Surrey, BC
- Accounts Payable at Marriott Hotels Resorts — Baku, Azerbaijan, Azerbaijan
- Accounts Payable Specialist - Netherlands at Globus Medical — Netherlands - Brunssum
- Accounts Payable Coordinator at Gip — Toronto, ON
- Accounts Payable Specialist at Wonderful Pistachios & Almonds — Suva, Central Division, FJ
- Accounts Payable Analyst at ATLAS SP Partners — Raleigh, North Carolina, United States
- Accounts Payable Specialist at Redwood Materials — Carson City, NV
- Accounts Payable Coordinator at US Physical Therapy — Houston, TX, US
- Accounts Payable Specialist at Kelvion Products — Catoosa, OK
- Accounts Payable at Walsh Group — OH_Cincinnati_226055
- Accounts Payable Associate at YORK1 — Toronto, Ontario
- Accounts Payable Specialist at CSC — Wilmington, DE, United States
- Accounts Payable Specialist at Norwich University — Northfield, Vermont, United States
- Accounts Payable Associate at Hyman Brickle And Son — Woonsocket, RI, United States
- Accounts Payable Coordinator at Charger Logistics — Brampton, Ontario, Canada
- Accounts Payable Specialist - Hybrid Role | Full-Time at The Staff Pad — Earth City, Missouri, United States
- Part-Time Accounts Payable Associate at Vida Shoes International — New York, New York, United States
- Accounts Payable Administrator at UE Systems — Elmsford, New York, United States
- Accounts Payable at Tatonduk Outfitters Limited — Fairbanks, Alaska, United States
- Sr. Accounts Payable Specialist at Charles R. Drew University — Los Angeles, California, United States
- Accounts Payable Associate at Legends Global — Orchard Park, New York, United States
- Accounts Payable Specialist at Monkeysports — Allen, Texas, United States
- Accounts Payable at Womencare — Scott Depot, West Virginia, United States
- Accounts Payable Coordinator at Gilbane — Providence, Rhode Island, United States
- Payroll and Accounts Payable Specialist at Piper Shores — Scarborough, Maine, United States
- Accounts Payable Specialist at Great Southern Wood Preserving — Abbeville, Alabama, United States
- Accounts Payable Administrator at Mercury Engineering — Dublin, Ireland
- Accounts Payable Associate at Charter Impact (Remote)
- Accounts Payable Specialist at USNR Career — Woodland, Washington, United States
- Accounts Payable Specialist at Voyager Technologies — California, US
- Accounts Payable Coordinator at ATC — Westford, Massachusetts, United States
- Accounts Payable Lead at Loop Neighborhood — Union City, California, United States
- Accounts Payable Specialist at Cypress-Fairbanks Independent School District — Cypress, TX, United States
- Accounts Payable Specialist at Citrus County Clerk of the Circuit Court and Comptroller — Inverness, Florida, United States
- Accounts Payable Specialist, Project Accounting at Amacon — Vancouver, British Columbia, Canada
- Accounts Payable Specialist at Trans Ova Genetics — Calgary, Alberta, Canada
- Accounts Payable at Pinnacle Bank/Bank of Colorado — Gretna, Nebraska, United States
- Accounts Payable Coordinator, Commercial Real Estate at IRG Realty Advisors — Richfield, Ohio, United States
- Accounts Payable Associate at Yorkville University — Toronto, ON, Canada
- Accounts Payable Analyst, FinOps, FinOps Support Center - HQ2 at Amazon — Arlington, Virginia, United States
- Accounts Payable Associate at Hub International Insurance — Chilliwack, BC, Canada
- Lead Accounts Payable Specialist at Spotsylvania County School District — Fredericksburg, Virginia, United States
- Accounts Payable Coordinator at Jim Peplinski Leasing — Mississauga, Ontario, Canada
- Accounts Payable Representative at Chapters Health (Remote)
- Accounts Payable Associate at Pivot Energy — Denver, Colorado, United States
- Accounts Payable Specialist at Pancare of Florida — Panama City, Florida, US
What the data says about this job
- Advertised pay for Accounts Payable Specialist in Greater Phoenix: a median of $52,500 across 61 priced postings. Explore the market
Measured from employers' own postings and public filings. How we measure