Lead Accounts Payable Specialist
Spotsylvania County School District • Fredericksburg, Virginia • Full Time
Posted on Sat, Oct 17, 2026
The Lead Accounts Payable Specialist performs specialized accounting and accounts payable functions while providing day-to-day guidance and support to Accounting Assistants and school and district bookkeepers. This role serves as a key resource for financial software, accounting procedures, purchasing requirements, and District and Student Activity Fund policies. Responsibilities include reconciling purchasing and travel card accounts, preparing monthly financial documentation, resolving discrepancies, and supporting bookkeeper training. The position promotes accuracy, consistency, compliance, and timely financial processing while serving as a liaison between school bookkeepers and the Accounting Department.
Essential Functions:
- Provides day-to-day guidance and support to Accounting Assistants regarding assigned duties, established procedures, priorities, and deadlines.
- Provides daily financial software and process/procedure support for school and district bookkeepers to improve understanding, consistency, and compliance with District and Student Activity Fund policies, procedures, rules, and processes.
- Coordinates with Accounting Assistants to ensure assigned work is completed accurately, consistently, and within established deadlines.
- Serves as a resource to Accounting Assistants, school bookkeepers, and district staff in resolving questions, discrepancies, and procedural issues and escalates matters requiring supervisory or management attention.
- Approves invoices and expense claims in a timely manner according to prescribed rules, regulations, and deadlines, while ensuring compliance with purchasing and audit requirements.
- Troubleshoots and assists in resolving accounting discrepancies and issues, communicating with bookkeepers and team members to identify and implement appropriate solutions.
- Assists school and district bookkeepers with questions related to District and Student Activity Fund policies and processes, including receipts and deposits, disbursements, purchasing, fundraisers, transfers, reconciliations, and supporting documentation.
- Assists in the new vendor and vendor update process, which may include bookkeeper communication, vendor research, document preparation, and data entry verification.
- Performs a variety of accounting functions to include cash deposit/EDI journal preparation, AP check/void check processing, bond payments, budget and expense transfers, journal entries, and other financial transactions.
Click here to read the full job description for this role.
Education and Experience:
- High School Diploma or GED.
- A minimum of three (3) years of experience in school bookkeeping, accounts payable, accounting, or a related financial position.
- Demonstrated experience working as a school bookkeeper or in a position with direct responsibility for school financial operations and Student Activity Funds.
- Demonstrated knowledge of school bookkeeping practices, Student Activity Fund policies and procedures, financial transactions, reconciliations, and financial software.
- Demonstrated experience providing guidance, coordination, or support to other employees in the performance of accounting or financial duties.
Preferred
- Associate's Degree in Accounting, Finance, Business Administration, or another related field.
- Experience working in a school division, educational organization, or other governmental agency.
- Experience with Munis ERP, Student Funds Online, or similar financial management systems.
About Spotsylvania County Public Schools:
Comprised of 31 schools and home to a diverse student population of over 24,000, Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia.
The financial benefits of working for Spotsylvania County Public Schools include a competitive salary, monthly PTO accrual, robust healthcare benefit plans, enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match, FMLA and Short-Term Disability leave, Tuition Reimbursement, Employee Assistance Programs (EAPs), and employer paid Life Insurance.
To learn more about Spotsylvania County Public Schools, please visit our website at https://www.spotsylvania.k12.va.us/.
Employment Terms: Employment may be offered as a 12-Month (243 Day), full-time position. The work schedule for this position is 7.5 hours worked per day. This position is evaluated annually.
Benefits Eligibility: Eligible
Together, we prepare our students for their future. We look forward to welcoming you to the #WeAreSpotsy team.
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Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made.
A workplace that values unique perspectives, fosters belonging, and ensures opportunities for all to thrive.
AuditFriendly salary estimate
The employer did not post a salary for this role. Based on AuditFriendly's salary intelligence model (comparable live postings, role, seniority, and location), we estimate base pay of $44,000–$57,000 per year (median ~$50,000). This is an AuditFriendly estimate, not an employer-provided figure.
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