Accounts Payable Associate

Responsibilities

• Perform accounts payable duties with accuracy and timeliness to assure that positive business relations with vendors are maintained
• Act as the first line of internal control by ensuring invoices are approved by proper client personnel
• Verify availability of cash and perform payment selections
• Void checks, reissue payments, and reverse invoices as necessary
• Prepare rush payments
• Produce accurate data entry and general ledger coding for all invoices for multiple entities
• Generate accounts payable aging, then send to client as needed
• Generate weekly check registers, then send to client
• Maintain recurring payments schedules and leases and ensure timely payment
• Notify clients of vendor discrepancies/credit memos and ensure client follow-ups
• Follow up on stale checks/outstanding checks with clients as needed
• Allocate health benefits and other split expenses and record expense by location
• Timely resolve inquiries/discrepancies from clients and multiple entities, including correspondence via email and phone
• Generate use tax reports, then submit to the Accounts Payable Analyst
• Research and respond to internal and external inquiries related to AP and various expense reports
• Assist in special projects and year-end audit schedule preparation
• Perform all work with accuracy and under the specific instructions given by supervisor and/or client
• Meet all deadlines with minimal follow-up required by supervisor
• Focus on continued process improvement and increased efficiency for clients using the latest industry developments and technology
• Perform other duties as assigned

Requirements

• A high school diploma and two years of related experience, or a bachelor’s degree in business administration, accounting, public administration, or a related field from an accredited college or university.
• Accounts payable experience is preferred.
• Knowledge of purposes, methods, and practices of financial and accounting record-keeping.
• Knowledge of basic accrual accounting principles and procedures.
• Knowledge of the use of Microsoft Excel.
• Knowledge of proper English usage and grammar.
• Ability to work well in a team environment, adapt quickly to change, and communicate in a clear and professional manner at all times.

• Ability to learn the appropriate rules, regulations, and technical procedures related to processing payments for non-profit organizations and charter schools.
• Strong attention to detail and the ability to maintain a “zero-error” environment.
• Ability to understand and carry out directions independently, communicate effectively in both oral and written forms and must be detail oriented

• Ability to perform arithmetic calculations accurately and rapidly, prepare a variety of accurate financial reports and summaries, and identify and correct errors in mathematical computations and financial documents.

• Ability to establish and maintain effective working relationships with both clients and Charter Impact staff.
• Experience with Microsoft Office (intermediate/advanced Excel skills highly desired).
• Experience with Sage Intacct or other similar Non-Profit Accounting systems is a plus.

What's in it for You?

• As a remote-first organization, we embrace flexibility and collaboration across teams. To support your success, we provide a company-issued laptop along with essential accessories, including a mouse, keyboard, and monitor, to help you create a productive remote workspace.
• Opportunities to connect: Engage in frequent virtual and in-person team-building events.
• Incredible colleagues: Work alongside a passionate team making a real impact.
• Competitive compensation & benefits: Enjoy medical, dental, vision, and life insurance, plus a 401(k) with company match—and much more!
• Generous paid time off: Receive 11 paid company holidays and a winter break from Christmas Day through New Year's Day.
• Employee Referral Bonus Program:  Earn a bonus for successful referrals.