Human Resources and Payroll Coordinator

We are seeking a detail-oriented HR & Payroll Coordinator to support day-to-day HR operations with a focus on payroll processing in ADP, timecard management, recruiting and employee lifecycle transactions. This role will help ensure accuracy, compliance, and timely processing across key HR functions during a period of increased workload.

Essential Duties and Responsibilities:  

Payroll & Timekeeping Administration

• Support biweekly payroll processing within ADP Workforce Now, ensuring accuracy and timely completion
• Review, audit, and resolve employee timecard discrepancies across hourly, salaried, seasonal, union, and non-union staff
• Ensure accurate payroll coding related to leaves of absence, benefit deductions, and employee status changes
• Partner with managers and employees to resolve payroll and timekeeping issues promptly
• Verify benefit elections and payroll deductions during onboarding and employee changes
• Maintain the highest level of confidentiality, having access to pay and detailed personal information

Leave Administration Support

• Assist in supporting administration and tracking of employee leaves, including FMLA, ADA accommodations, short-term disability, workers’ compensation, parental leave, and unpaid leave
• Maintain organized and compliant leave documentation and records
• Follow up with employees regarding required documentation, medical certifications, and leave timelines
• Coordinate with payroll, HR, and benefit vendors to ensure leave time and pay are accurately reflected within systems

Onboarding & Offboarding Coordination

• Process new hires in ADP Workforce Now, including employee setup and onboarding workflows
• Manage onboarding logistics including:
  • Offer letter processing through ADP
  • Background check initiation
  • New hire communications
  • Badge scheduling
  • IT/technology requests
  • Orientation coordination
• Support onboarding for approximately 20+ incoming hires during peak periods
• Process employee terminations and offboarding transactions within ADP, ensuring accurate final pay and system updates
• Maintain consistency and accuracy throughout the employee lifecycle process

Operations Support

• Maintain accurate employee records and HR system data integrity
• Assist with HR administrative tasks and operational support as needed
• Support HR responsiveness across a busy and evolving environment
• Participate in occasional after-hours meetings related to labor/union activity as needed

Recruiting and Talent Acquisition

• Work with hiring managers to post, interview, source, and hire candidates for the Museum
• Ensure that hiring practices comply with all federal and state laws

Qualifications (required/preferred)

• 2–3+ years of experience in HR operations, payroll, or HR administration
• Hands-on experience with ADP Workforce Now, specifically payroll and onboarding functions
• Experience supporting payroll processes and timecard review
• Working knowledge of leave administration processes, including FMLA, disability, and related documentation
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Ability to maintain confidentiality and handle sensitive employee information with discretion
• Strong communication and follow-up skills

• Experience supporting onboarding and employee lifecycle administration
• Experience working with union and non-union employee populations
• Experience in nonprofit, museum, education, or mission-driven organizations
• Comfort working in a highly operational, hands-on HR environment