Benefits and Payroll Coordinator

POSITION OVERVIEW

The Benefits & Payroll Coordinator (BPC) - is responsible for the administration and compliance of Feeding South Florida’s (FSF) payroll and benefits functions. The BPC will ensure that payroll and benefits are administered in accordance with federal and state regulations and that plan provisions are followed. FSF’s BPC should have a strong moral compass and understand that accuracy and discretion are of paramount importance in this role.

COMPENSATION: $52,000 - $60,000 per year 

POSITION RESPONSIBILITIES

Benefits

• Responsible for maintaining employee benefit elections and changes including medical, dental, vision, FSA, 403B/401K, and other supplemental coverages.
• Ensure the accuracy of all benefit enrollments and reporting in the HRIS.
• Respond to benefits inquiries from employees on benefits enrollment, benefit changes, plan provisions, and other inquiries.
• Process and administer all leave of absence requests and disability paperwork: medical, personal, disability, FMLA, Military, and ADA compliance.
• Process and track all FMLA requests and COBRA elections.
• Assist in managing annual benefits open enrollment process.
• Ensure compliance with annual reporting of 5500’s.
• Reconcile benefits billing.
• Work with the HR team to manage health and wellness programs.
• Organize OSHA training and compliance, including OSHA 300 logs.
• Assist with overseeing the safety program administration.

Payroll

• Responsible for processing and accurate completion of bi-weekly payroll cycles.
• Update and maintain all pertinent information that affects payroll issues through the payroll/HRIS recordkeeping system including reviewing time entries and entering timesheet data, verifying check registers, labor distribution, taxes, and all employee deductions.
• Process employee expense reimbursement.
• Process wage garnishments, pay levies, and any other court-ordered wage withholding.
• Process all year-end reports, distributions, and reconciliation of W-2, 1094-C & 1095-C information.
• Adhere to all federal filing deadlines for ACA reporting in accordance with W-2 & 1099 reporting.
• Implement and maintain payroll best practices to improve efficiency with payroll and HRIS processes.
• Conduct periodic audits of time entries and timekeeping policies.
• Assist with compensation review and analysis.
• Other duties as assigned by management.

POSITION QUALIFICATIONS

• Associate degree in Human Resources, Business Administration, or related field required. Bachelor’s degree preferred.
• Minimum combined 3-5 years’ work experience in payroll or accounting and benefits.
• Prior experience with any of the following pay systems Paychex, UKG, ADP, or other related system management.
• Active payroll certification (CPP) preferred.
• Strong knowledge of payroll and employment tax laws.
• Proficient in Excel – ability to use formulas and build pivot tables.
• Ability to use MS 365 suite – SharePoint, Teams
• Strong organizational skills, extremely detailed, and ability to analyze data.
• Effective oral and written communication skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Team player with a positive attitude.
• Bilingual preferred (English/Spanish).

PHYSICAL DEMANDS & WORKING CONDITIONS

• Hours of Operation: Organization hours are Monday-Friday, 8:00 a.m. – 5:00 p.m. This position may work additional hours occasionally throughout the year, especially during peak times such as holiday seasons, and disaster response.
• Environment: This position works in an office setting with varying periods of standing, talking, and/or visual concentration, and use of office equipment. Must maintain office safety standards. Occasional work will occur in the warehouse or outside in fields and warehouses in inclement weather. The noise in the work environment is usually moderate to loud.
• Travel: This position may have occasional travel for meetings, conferences, or special events which may require the use of a personal vehicle.
• OSHA Standards: Lifting requirements are 15 pounds and when lifting loads heavier than 50 pounds, use two or more people to lift the load.

ORGANIZATION 

Feeding South Florida (FSF) is a member of the Feeding America network and the leading domestic hunger relief organization serving Palm Beach, Broward, Miami-Dade, and Monroe Counties. As one of the largest food banks in the Feeding America network, FSF is responsible for serving 25 percent of the state’s food insecure population. A four-star rated organization by Charity Navigator, FSF is one of the most efficient nonprofits nationally; over 98 percent of all donations are put back into the community.

CORE VALUES 

FSF values service above all else. We’re looking for innovative and strategic thinkers who are committed to improving the lives of those around them. FSF “Friendly Food Bankers” embrace the enormity of our role in the community and know that serving others comes before any one individual. Friendly Food

Bankers have compassion, dedication, act with integrity, and are committed to stewardship and inclusion. 

WE PROVIDE 

Full medical, dental, and vision insurance; 401K matching contribution, Paid Time Off (PTO); a diverse team that is representative of the community we serve; continuous learning opportunities; a high-performance culture that will help challenge and grow your skill set.

 COMPENSATION: $52,000 - $60,000 per year