Payroll Coordinator (8 Months)

Precision, Compliance, and People — Your Payroll Expertise Drives It All

The Opportunity
** This is an 8-month fixed-term position **
Are you a detail-driven payroll professional who takes pride in delivering accurate, timely results through strong process execution? AMA is looking for a Payroll Coordinator to join our Human Resources team in a hybrid role where you’ll play a key role in ensuring payroll processes are completed consistently, compliantly and on schedule. You bring a collaborative spirit, a compliance mindset, and the ability to stay calm and precise in a high-volume, cyclical environment. If you thrive on accuracy, continuous improvement, and meaningful service to employees and stakeholders, we want to hear from you.

A Place to Belong
AMA is more than a workplace; it’s a family. Together, we help protect the things that matter most to our more than one-million members—everything from roadside safety to retail savings, food security to childhood well-being. And with operations that span automotive, registries, travel, insurance and more, the opportunities to grow with us are almost limitless!
For us, curiosity fuels innovation. We value people who are eager to explore new ideas and who are comfortable putting emerging technologies into practice. We see experience with AI‑powered tools like ChatGPT, Copilot, and similar platforms as a real plus - especially when it’s used to work smarter, increase efficiency, and find better ways to get things done.

Building on a century of proud service in Alberta communities, we’re passionate about making a meaningful difference in the places where we live and work. And that all begins with our people. As part of the AMA team, you’ll enjoy:  

• Competitive salary and flexible benefits, with five packages to choose from and up to $3,000 in health and wellness spending accounts.
• Employer-paid retirement savings program, including 5% AMA contribution and 5% matching.
• Employee-exclusive discounts on travel, insurance, memberships, driver education, registry services, and more.
• Free travel medical insurance for you and your immediate family.
• Ongoing professional development, with unlimited learning opportunities, LinkedIn Learning Access, and dedicated time for personal growth.
• Paid vacation and personal days, including three weeks of vacation to start, a Me Day, a Volunteer Day, and the option to purchase additional vacation time.
• Flexible work models that make sense for your lifestyle, including our four-day work week option: Alongside our other work models, this option gives you another way to harmonize work and life in a way that’s personally meaningful and aligned with your role. Available to eligible fully in-office and fully remote roles, with tailored guidelines to fit department-specific needs. Requires a 12-month commitment; eligible employees can opt in or opt out annually during the benefit renewal period.

Who You Are

• You handle confidential payroll information with the utmost professionalism and discretion.
• You have a natural payroll accuracy and audit mindset; you catch errors before they become problems.
• You are highly organized with strong time-management skills to meet cyclical payroll deadlines.
• You are a collaborative team player who works seamlessly with various business units.
• You are a confident communicator who can support employees and managers with clarity and care.
• You are a problem-solver who thinks critically, evaluates issues, and acts decisively or escalates when needed.
• You adapt quickly to new systems and changing environments without losing your focus on accuracy.
• You bring a continuous improvement mindset, always looking for smarter, more efficient ways to work.

How You’ll Make an Impact

• Process biweekly payroll in a timely and accurate manner using Workday Payroll.
• Calculate regular earnings, retroactive pay, overtime, bonuses, allowances, and statutory deductions.
• Validate payroll results through audits, reconciliations, and exception reporting.
• Process off-cycle payments, payroll corrections, and year-end adjustments.
• Ensure accurate tax withholdings and remittances (federal, provincial, CPP, EI).
• Ensure compliance with employment standards, tax legislation, and organizational policies.
• Produce and submit Records of Employment (ROE) in accordance with Federal regulations.
• Generate bi-weekly and/or monthly payroll reports and prepare year-end payroll activities, including T4/T4A processing.
• Respond to employee payroll inquiries with professionalism and confidentiality.
• Provide guidance to managers and HR partners on pay, deductions, and payroll timelines.
• Identify opportunities to improve payroll accuracy, efficiency, and controls.
• Contribute to process improvements and payroll best practices within Workday.
• Stay current with payroll legislation and Workday payroll functionality.

What You Bring to the Table

• 2–5 years of hands-on payroll administration experience, preferably in a medium to large sized organization.
• Working towards or completion of Canadian Payroll Association certification (PCP or equivalent) preferred.
• Strong knowledge of Canadian payroll legislation and statutory requirements (Provincial/Federal Employment Standards, CPP, EI, T4/T4A).
• Experience using Workday Payroll; Workday reporting or testing experience is an asset.
• Proficiency in Microsoft Office, particularly Excel, for payroll analysis and reporting.
• Strong understanding of full-cycle payroll and fundamentals of accounting.
• High attention to detail with strong analytical, problem-solving, and reconciliation skills.
• Excellent interpersonal and communication skills with the ability to deliver effective service to employees and stakeholders.
• Ability to manage deadlines in a cyclical, high-volume processing environment, including occasional overtime during payroll cutoffs and year-end.
• Experience supporting year-end payroll activities and audits.

Belonging Matters Here
AMA is committed to providing an inclusive, respectful, and accessible environment. If you require an accommodation at any time during our recruitment process, please contact recruitment@ama.ab.ca. We’ll work with you feel supported throughout your journey with us.

WORK MODEL:

We thank all applicants for their interest; however, only those selected for an interview will be contacted.