Payroll Coordinator

Job Overview:

Essential Duties and Responsibilities

Payroll Administration

• Collect, review, validate, and process weekly employee time records.
• Ensure labor hours are accurately coded to the appropriate jobs, cost codes, and labor classifications.
• Prepare and submit payroll data for weekly payroll processing within established deadlines.
• Review time records for completeness and identify discrepancies requiring correction prior to payroll submission.
• Assist employees and supervisors in resolving payroll-related timekeeping issues.

Timekeeping Administration

• Maintain daily timekeeping records for hourly direct labor employees.
• Monitor employee clock-in/clock-out activity through company-approved timekeeping systems and software applications.
• Assist employees with proper use of company timekeeping applications, mobile software, and clock-in procedures.
• Ensure employee time is reported accurately and in compliance with company policy.
• Follow up with supervisors regarding missing, incomplete, or inaccurate time records.

Reporting & Data Management

• Prepare and maintain daily labor, payroll, and timekeeping reports.
• Update and distribute payroll status reports to Finance and Operations.
• Assist with labor cost reporting and workforce utilization tracking.
• Maintain accurate payroll documentation and supporting records.
• Perform data entry related to payroll, labor reporting, and compliance tracking.

Paid Time Off Administration

• Track employee Paid Time Off (PTO) balances.
• Process PTO requests in accordance with company policies.
• Maintain PTO calendars and scheduling records.
• Coordinate calendar invitations and scheduling associated with approved leave.

Per Diem Administration

• Assist with administration of company per diem programs.
• Enter and maintain per diem eligibility and payment data.
• Prepare routine compliance reports supporting company per diem policies.
• Identify discrepancies requiring management review.
• Assist Finance leadership with documentation supporting internal audits and compliance reviews.

Operational Support

• Collaborate daily with Operations Management, Construction Managers, Project Managers, Administrative personnel, and Finance staff.
• Provide excellent customer service to field employees regarding time reporting, payroll questions, and payroll submission requirements.
• Support implementation of improvements to payroll, reporting, and timekeeping processes.
• Maintain confidentiality of payroll and employee information.

Qualifications

• High school diploma or equivalent.
• Minimum of 2 years of administrative, payroll, accounting, finance, or timekeeping experience.
• Strong Microsoft Excel, Outlook, and Office Suite skills.
• Excellent organizational and time management abilities.
• Strong attention to detail with high levels of accuracy.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Ability to maintain confidential information.

Preferred

• Associate’s degree in Accounting, Finance, Business Administration, or related field.
• Experience supporting weekly payroll for a construction, telecommunications, utility, or field services organization.
• Experience with electronic timekeeping systems and payroll software.
• Experience with ERP, payroll, or workforce management systems.

Knowledge, Skills & Abilities

• Understanding of payroll processes and labor reporting.
• Working knowledge of job costing and labor coding principles.
• Strong analytical and problem-solving skills.
• Ability to identify discrepancies and resolve issues independently.
• Strong customer service orientation when assisting field employees.
• Ability to collaborate effectively across multiple departments.
• Ability to work independently while meeting critical payroll deadlines.

Physical Requirements

• Primarily office-based work with extended periods of sitting and computer use.
• Occasionally lift up to 20 pounds.
• Ability to communicate effectively by phone, email, and in person.

Work Environment

• Office environment with frequent interaction with field operations personnel.
• Occasional extended hours may be required during payroll processing periods or month-end reporting.
• Fast-paced environment with multiple competing priorities and strict deadlines.

Key Success Factors

Successful candidates will demonstrate:

• Exceptional accuracy and attention to detail.
• Strong sense of urgency around payroll deadlines.
• Professional communication with employees at all organizational levels.
• Ability to build productive working relationships with Operations and Finance.
• Commitment to confidentiality, integrity, and continuous process improvement. 

EEO Statement:

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Third-Party Agency Notice:

Primoris will not accept any unsolicited resumes from any third-party recruiting agencies either domestic or international. Primoris nor its subsidiaries will be responsible for any fees from the use of any unsolicited resumes either through our ATS or via electronic mail systems from any agency representative or agency consultant unless your firm is an approved vendor partner with a current executed agreement.

About Primoris

Primoris Services Corporation (Primoris) is ranked in the top 10% of the prestigious Top 600 Specialty Contractors List by Engineering News Record (ENR), having built projects throughout the United States as well as Latin America, South and Central America, and Southeast Asia.

Company Overview:

Benefits:

• Competitive compensation paid weekly.

• Best-in-class; Medical, Dental, Vision, and LTD/STD.

• 401(k) with company match, vested day-one.

• Employee Stock Purchase Plan [ESPP].

• Tuition Reimbursement.

• Paid Time Off, Holiday Pay, and Community Service Paid Time Off.

• Pet Coverage "For our Furry Friends"

• Legal Assistance Coverage

• Award winning safety programs.

• Overtime opportunities.

• Growth Opportunities.

• And more.

EEO Statement

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Agency Statement

We are not accepting resumes from Third Party Recruiting Firms for this position. If you are an Agency or Search firm representative, contact the Primoris Talent Acquisition Manager directly for consideration. Primoris or its subsidiaries will not be responsible for any fees arising from the use of resumes and online response forms through this source. In addition, Primoris or its subsidiaries will not be responsible for any fees on unsolicited resumes that are submitted to any member of the Staffing or Operations team. Primoris has established an approved vendor program for this service and will only consider accepting submissions from those approved firms. For consideration in becoming an approved vendor, contact HR.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.