Human Resources & Payroll Coordinator

This position is part time in our office in Vineland New Jersey.  The person in this role is responsible for coordinating day-to-day HR administration, supporting employees and managers, and ensuring timely completion of employment-related processes. 

This role is ideal for:

• Individuals who enjoy collaborating with people in the field of Human Resources
• Interacting with many different people of diverse skill sets and backgrounds
• Highly detailed persons who enjoy documentation, structure and process
• Working both independently and as part of a collaborative team within a department and company in a cross functional capacity to move the company forward

Essential Functions:

• Serve as the primary point of contact between our organization and the outsourced HR partner.
• Coordinate employee onboarding and offboarding activities via our dedicated HCM system.
• Complete Form I-9 verification in accordance with federal requirements.
• Initiate pre-employment background screenings and monitor completion.
• Coordinate new hire orientation and ensure required documentation is completed.
• Coordinate employee leave requests including FMLA, NJFLA, ADA accommodations, Paid Family Leave, and other applicable leave programs.
• Communicate with the outsourced HR team regarding leave eligibility, documentation, and administration.
• Assist managers and employees with HR-related questions and direct complex matters to the outsourced HR team for support and coaching.
• Work with our HR Partner to ensure compliance with company policies and employment regulations.
• Escalate employee relations matters to management and the outsourced HR partner as appropriate.

• Review employee time records for accuracy and completeness.
• Coordinate time and attendance corrections with supervisors.
• Submit payroll-related information to the outsourced payroll provider.

Qualifications:

• 2–5 years of Human Resources, Payroll, or HR Administrative experience.

• Knowledge of HR best practices, policies and procedures
• Knowledge of federal, state employment laws and regulations related to employment.

• Excellent organizational, communication, and customer service skills.
• Ability to maintain strict confidentiality and exercise sound judgment.
• Experience supporting managers and employees in a multi-department environment.

Technical skills:

• Proficient in the use of MS Office Suite including Microsoft Word, Excel, and PowerPoint
• Knowledge of HRIS, Time/Attendance and Electronic Recordkeeping systems; must work well in a technology driven environment as we are transitioning to a paperless environment.

Required Education and Experience:

1. Bachelors degree in human resources or related field, preferred
2. Two or more years of relevant HR experience
3. Direct employee relations experience
4. PHR, SPHR, SHRM Certified Professional (SHRM-CP), preferred

Position Type / Expected Hours of Work:

This is a part-time position (approximately 24-30 hours per week) with flexibility based on business needs.

JOB CODE: 1000101