Payroll Coordinator

Who is Northstar?

Northstar Access is the leading provider of safe, temporary access solutions to construction and industrial markets across Canada.  We provide end-to-end service (design, engineering, delivery, installation, rental, and sales), and our growing list of products include scaffolding, shoring, swing stages, edge protection, material hoists, and mast climbing work platforms. Northstar’s customers depend on them for high-quality products, exceptional installation services, industry-leading experience, and a dedicated focus on safety. Since 2012, Northstar has expanded from its original location in Southern Ontario, and now operates from 6 branches across Ontario, Manitoba, British Columbia and Alberta, employing more than 400 experienced professionals.

Position Summary 

We’re looking for a Payroll Coordinator in our Toronto, Ontario Branch that is responsible for processing weekly payroll for both union and non-union employees.

Key Responsibilities 

• Process full cycle weekly payroll run up to 100+ employees, accurately and timely for non-union and union employees, using Payworks
• Onboard new union and non-union hires, using Payworks, Jonas, and other systems as needed
• Input, audit, and process payroll with varying complexities
• Update payroll and timekeeping systems with all pertinent information for new employee set-ups, employment status changes, personal information changes, and payroll deduction changes
• Prepare payroll, ensure accuracy of hours, wage rates, union dues and time off calculations
• Set up source deductions – employee garnishments, taxable benefits, etc.
• Coordinate all incoming payroll data to the appropriate pay period
• Ensure compliance with policies, tax regulations and deduction laws
• Balance payroll input and submit the completed payroll to Payworks
• Respond to payroll inquiries from employees, colleagues, stakeholders and CRA and initiate action to correct errors and omissions
• Interact, communicate and resolve inquiries with external labour partners
• Administer deductions/remittances for court/government mandated garnishments
• Prepare monthly, quarterly and annual compliance filings and remittances (i.e. union reporting, workers' compensation, source deductions, provincial payroll/health taxes, Statistics Canada reports, etc.) by due dates
• Work closely with HR department in supporting employee requests and inquiries
• Handle confidential employee and compensation information with discretion, in accordance with privacy legislation and Company policy
• Prepare weekly payroll reconciliation reports
• Enter time sheets as needed
• Calculate employee travel expenses as per union agreements
• Ad-hoc reporting as required for various departments
• Apply knowledge of relevant CBA, legislative changes to various payroll related activities to ensure all newly implemented changes are compliant (Union ratifications)
• Create the Journal Entries after each weekly pay run
• Investigate, analyze, and resolve system problems
• Year-end reconciliation and annual T4 filings
• Maintain payroll records and supporting documentation in accordance with retention requirements, and provide payroll documentation and reconciliations to support internal and external audits
• Administration of general payroll related matters
• Other duties as assigned

What We’re Looking For?

• Degree/Diploma in Business or Accounting
• 2+ years of experience using a computerized payroll system; experience with Payworks preferred
• Experience in processing Union payroll is required
• Payroll Compliance Professional (PCP) designation through the National Payroll Institute, or active progress toward it, is considered an asset 

Thank you for your consideration - we look forward to reviewing your application! 

Northstar Access is an equal opportunity employer. We value and are committed to creating a diverse and inclusive workplace for everyone. We are committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

All applications are assessed by our HR team. We do not utilize artificial intelligence or automated filtering systems at any stage of our recruitment process.

The stated range, which may vary depending on primary work location, represents the minimum and maximum base salary we expect to offer newly hired employees for this position.  We recognize that exceptional talent doesn’t always fit neatly into a bracket. If your qualifications exceed the scope of this role, we may be open to expanding the mandate — and adjusting the salary — to reflect your expertise.