Human Resource and Accounting Assistant

This shared position provides administrative and operational support to the Human Resources and Finance departments, with responsibilities generally divided equally between the two functions. Workload allocations may fluctuate based on seasonal and operational priorities, including recruitment, onboarding, open enrollment, financial audits, records requests, and staffing needs. The position supports day-to-day accounting functions, including accounts payable, accounts receivable, and financial recordkeeping, as well as Human Resources functions such as employee records management and benefits administration. The position also provides cross-trained support to Utility Billing and Municipal Court, including backup cashier services, while maintaining established internal controls, confidentiality, sound judgment, and the City’s commitment to customer service excellence through The Heath Way.

Essential Job Functions & Other Important Duties:

Finance Department Support (Accounting Assistant Duties):

• Assist with accounts payable and receivable processing, including invoice verification and data entry.
• Maintain accurate financial records and documentation.
• Assist with bank reconciliations and monthly and year-end financial reporting, as assigned.
• Support the preparation of financial reports and audits.
• Respond to vendor inquiries and assist with purchase order tracking.
• Perform general clerical duties such as filing, copying, and scanning financial documents.
• Assist with public information requests involving Finance Department records, as assigned.

HumanResourcesSupport(HR Duties):

• Assist with recruitment processes including job postings, application tracking, and interview scheduling.
• Support new hire onboarding and orientation processes.
• Maintain and update employee records in HRIS and personnel files.
• Assist with benefits administration and open enrollment processes.
• Help coordinate employee training, recognition programs, and wellness initiatives.
• Respond to routine HR-related inquiries and provide administrative support for HR projects.
• Assist with public information requests involving Human Resources records, as assigned, while maintaining required confidentiality.

Knowledgeof:

·         English Language: the structure and content of the English language, including the meaning of words and grammar.

·         Basic Math: add, subtract, multiply, or divide quickly.

·         Customer Service: principles and processes for providing customer and personal services including a desire to help customers regardless of their circumstance.

·         Customer Service Management: principles and processes for providing customer and personal services including needs assessment techniques, quality service standards, alternative delivery systems, and customer satisfaction evaluation techniques.

·         Office Systems: administrative and clerical procedures and systems such as word-processing systems, filing and records management systems, forms design principle

·         Office Software: current word processing, presentation, spreadsheet, and database programs used by the city.

·         Record Keeping: principles and practices for collection and recording of information for use in report presentations.

·         Record Management: processes and/or methods for inventorying, verifying, logging, preparing, filming/scanning, filing, and shelving of records.

Skill/Ability to:

·         Cooperation: establishing and maintaining positive working relationships with those contacted in the course of work.

·         Typing: accurately enter information using computer keyboard: 45 words per minute.

·         Organizational Systems: tracking multiple variables by sorting, grouping, and calendaring.

·         Active Listening: listening to what other people are saying and asking questions as appropriate.

·         Deductive Reasoning: applying general rules to specific problems to come up with logical answers. This involves deciding if an answer makes sense or provides a logical explanation for why a series of seemingly unrelated events occur together.

·         Inductive Reasoning: combining separate pieces of information or specific answers to problems to form general rules or conclusions. This includes coming up with a logical explanation for why a series of seemingly unrelated events occur together.

·         Prioritization: selecting, from multiple options, activities to achieve a goal.

·         Oral Expression: communicating information and ideas in speaking so others will understand.

·         Creative Thinking: using logic and analysis to identify the strengths and weaknesses of different approaches.

·         Fluency of Ideas: develop several ideas about a given topic.

·         Effective time management: manage time wisely and productive decision making.

Qualifications:

·         High school diploma or equivalent; associate's degree or coursework in accounting, business, or human resources preferred.

·         2+ years of experience in administrative, accounting, or HR support roles.

·         Cash-handling experience preferred, including responsibility for an assigned till and independent reconciliation in accordance with established internal controls.

·         Proficiency in Microsoft Office, particularly Excel, and experience with human resources information systems and financial management systems. Familiarity with UKG Ready and OpenGov is advantageous but not required.

·         Strong organizational and time management skills.

·         Excellent communication and interpersonal abilities.

·         Ability to handle sensitive and confidential information with integrity.

Physical Demands and Work Environment

 PhysicalAbilities:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee constantlyis to listen, see, sit, stand, walk or talk. The employee frequently is required to carry, stoop or reach. The employee isoccasionally to drive a vehicle.

Rarely, the employee is required to grasp, handle, feel, kneel, lift up to 10 pounds, pull or push.

WorkingEnvironment:

The person performing the duties of the Accounting Assistant/Human Resources Support may encounter moving mechanical parts, noise, or people exhibiting hostile or otherwise difficult behavior.

AdditionalInformation

TheCityofHeathisanequalopportunityemployerofqualifiedindividuals.The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities.