Accounting Assistant

SUMMARY

Engages in collecting, calculating, posting, and verifying financial data for use in maintaining accurate accounting records by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. All duties and responsibilities will be performed in a manner which aligns with PT's Vision, Mission, and Core Values.

Assists in preparation of monthly corporate financial statement reports.

Assists with Accounts Payable and Accounts Receivable as necessary.

Assists with daily banking transactions and related recordkeeping when Accounting Supervisor is out.

Assists with reports for annual audit of company’s accounts.

Assists with entering annual budgets into the company system.

Maintains 1490 Construction in Progress and reconciles to the GL monthly.

Prepares and enters Journal Entries as needed.

Prepares monthly expense report and reconciles AMEX expenses and receipts monthly for President/CEO.

Manages Employee A/R account and reconciles monthly.

Prepares weekly and monthly reports for the controller and vice president.

Prepares commission reports out of our new ERP system and check for accuracy.

Prepares reports required by regulatory agencies, including US Census.

Provide monthly reports for inventory and inventory not received between the companies.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor's degree (B. S.) from four-year college or university and one to two years related experience, preferred.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.   Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

COMPUTER SKILLS

To perform this job successfully, an individual should have working knowledge of Microsoft Outlook, Word, Excel, Power Point, and, ERP.

CERTIFICATES, LICENSES, REGISTRATIONS

There are no certificates, licenses or registrations required for this position.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit while using hands to operate the computer and ten-key; and is frequently required to use speech and hearing to communicate in person or by phone.  The employee must occasionally lift and/or move up to 30 pounds.  Specific vision abilities required by this job include close vision for computer data input and the ability to adjust focus for analyzing printed data/reports.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. Work is done in a fairly open office with several people.  The office is noisy at times due to the high volume of traffic and telephone calls.

SAFETY REQUIREMENTS

Report safety hazards.

Immediately report incidents involving injury, illness, or property damage.

Wear PPE (Personal Protective Equipment) as instructed or necessary.

Comply with all company safety policies, procedures, and rules.

Refuse an unsafe task or operation.

Participate in safety training.

Be constantly aware of personal safety and that of coworkers.

DISCLAIMER

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment for the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.