Employee Services & Accounting Assistant

About Us

The Mike Ferry Organization is the leader in real estate sales training and coaching. For over 50 years, we have helped real estate agents grow their businesses through proven scripts, systems, and strategies that focus on productivity and profitability. Our company is rooted in MFO curated sales techniques, along with personal responsibility and daily discipline.

We are seeking a dependable and initiative-taking Employee Services & Accounting Assistant to support the company's employee administration, benefits coordination, timekeeping, and accounting operations. This position manages the administrative process for new hires, serves as a point of contact for employee insurance benefits, maintains PTO and attendance records, and ensures timekeeping information is accurate and ready for payroll processing.

The position also provides backup support for accounts payable and accounts receivable, assists with accounting projects during high-volume periods, and maintains accurate and confidential employee and financial records.

The ideal candidate is organized, meticulous, dependable, and comfortable balancing employee-facing responsibilities with financial and administrative tasks. The ability to maintain confidentiality, manage competing priorities, and provide flexible support across departments is essential.

Key Responsibilities

• Maintain organized and up-to-date employee records.

• Serve as the primary point of contact for employee questions regarding insurance benefits and enrollment.
• Coordinate annual open enrollment and communicate important deadlines and requirements.
• Process employee benefit additions, changes, and terminations with insurance carriers and benefits brokers.
• Review insurance invoices, audit billing for accuracy, research and resolve discrepancies.
• Maintain accurate benefits records and follow up on outstanding employee or carrier requests.

• Track and audit PTO, sick leave, and daily attendance records.
• Review employee timecards for accuracy and completeness before submitting information for payroll processing.
• Identify and resolve discrepancies in attendance and timekeeping records in coordination with employees and managers.
• Maintain accurate documentation of leave balances, attendance, and timekeeping adjustments.
• Ensure required information is submitted within established payroll deadlines.

• Provide backup support for accounts payable and accounts receivable activities.
• Assist with invoice processing, payment documentation, receivables tracking, data entry, and financial record maintenance.
• Support the accounting team with special projects during high-volume periods, including Superstar and Production Retreats.
• Assist with organizing financial documents, reconciling information, and completing administrative accounting tasks as assigned.
• Collaborate with the accounting team to support timely and accurate completion of department responsibilities.

• Enter, update, verify, and maintain accurate employee, benefits, timekeeping, and financial information.
• Maintain organized electronic and physical filing systems.
• Ensure confidential employee and financial information is handled appropriately and accessed only by authorized individuals.
• Identify and correct data discrepancies and maintain accurate supporting documentation.
• Follow company procedures for recordkeeping, document retention, and information security.

Basic Qualifications

• High school diploma or equivalent.
• 2-4 years of experience in administrative support, employee administration, benefits coordination, payroll support, accounting, or a related role.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organizational skills, attention to detail, and time management.
• Ability to manage multiple priorities and meet deadlines in a demanding environment.
• Strong written and verbal communication skills.
• Demonstrated ability to manage confidential employee, benefits, payroll, and financial information with discretion.
• Accurate data entry and recordkeeping skills.
• Ability to work independently while collaborating effectively with multiple departments.
• Experience using Paycom or a similar employee management, timekeeping, or payroll system.
• Familiarity with confidential recordkeeping and applicable employment documentation requirements.
• Experience maintaining employment records.
• Experience administering insurance benefits, open enrollment, and employee enrollment changes.
• Familiarity with PTO tracking, attendance monitoring, timecard auditing, and payroll preparation.
• Experience with accounts payable and accounts receivable processes.

• Intermediate Excel skills, including formulas, sorting, filtering, and spreadsheet reconciliation.
• Experience reviewing invoices, auditing insurance bills, and resolving discrepancies.
• Experience supporting accounting projects or administrative operations during high-volume periods.

Location: Southwest side of Las Vegas

Job Type: Full-time, On-site ONLY

Schedule: Monday – Friday – 8:00am – 5:00pm

Compensation Salaried – $45,000 - $48,000/annually