Accounting Assistant - Gies College of Business

Accounting Assistant - Gies College of Business

Department of Business Administration

Job Summary

Duties & Responsibilities

• Accounting & Finance
  • Post financial information to journals, registers, and ledgers: enter, store, and retrieve data.
  • Reconcile discrepancies by tracing transactions, checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts; prepare correction documents as required.
  • Correct transaction documents, which require revision of other documents or entries as well as the original.
  • Prepares account statements and reports from a variety of financial sources.
  • Act as backup for processing payments and reimbursements: verify information for accuracy.
• Purchasing
  • Make purchases using various purchasing mechanisms ( PCard, TCard, IBuy, purchase orders); verify the accuracy of the chosen fund, the availability of funds, the appropriateness of transactions, and if the purchase conforms to University and funding agency policies and procedures.
  • Act as P-card/T-card holder and keep accurate Chrome River expense reporting.
  • Order and inventory supplies and track orders and payments
• Administrative
  • Serve as the first contact in the Business Administration reception area, assisting faculty, staff, students, and visitors to the department.
  • Process copying requests, assist with copier, and schedule and coordinate repairs as needed.
  • Monitor and receive deliveries.
  • Manage calendar for department head and associate heads.
  • Monitor departmental general email; respond to requests.
  • Maintain departmental digital and print boards.
  • Provide in-person support on the day of proseminars and events.
  • Provide administrative support for area initiatives as needed.
  • Primary on-site contact for F&S work orders. Serve as backup for Facilities and Services requests.
  • Assume additional appropriate related duties to enhance the mission of the unit.

Physical Demands and Working Conditions

Minimum Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling one (1) year (12 months) from the categories below:
A. Course work in accounting, as measured by the following conversion table or its proportional equivalent:
6 semester hours equals one (1) year (12 months)
B. Course work in any discipline as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
C. Work experience in bookkeeping, office support, or closely related experience.

Knowledge, Skills and Abilities

• Ability to exercise professional judgment and to help ensure the Department’s compliance with State, University, Campus, College, and Department policies and procedures.
• Knowledge and familiarity with the Microsoft Office suite of applications.
• Excellent organizational skills. Interpersonal skills that reflect courtesy, diplomacy, and a collaborative approach to develop and maintain effective work relationships.
• Ability to handle multiple tasks simultaneously and meet deadlines with accuracy.
• Interruptions are common and the position involves the ability to switch from one activity to another rapidly.
• Ability to make quick, responsible decisions is essential.
• Ability to maintain standards set in the department, college, and the university guidelines.
• Will be expected to maintain standards set in the department, college, and the university guidelines.

Appointment Information

This is a 100% full-time Civil Service 3851 - Accounting Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after the search close date. The bugeted salary for this position is $41,732.08 annually.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

This position is not eligible for any type of sponsorship for work authorization.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on Wednesday, October 29, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact porche@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

Requisition ID: 1038825
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu