Administrative / Accounting Assistant

Our Firm is growing! 

Shultz Huber & Associates, Certified Public Accountants, is seeking a full time, part-time or seasonal Administrative/Accounting Assistant at our Archbold location to become a vital member of our team. This position can be full-time, part-time, or seasonal (January through April) with schedule flexibility for the right candidate.

If you have 2+ years of Administrative Assistant experience or Accounting Assistant experience, then please read on….

The Administrative / Accounting Assistant provides administrative and accounting support to the Firm and is responsible for supporting accounting operations by answering a multi-line phone system, greeting clients, filing, and general office responsibilities. This position receives work from all team members. This position can be full-time, part-time, or seasonal (January through April) with schedule flexibility for the right candidate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This role will be responsible for the following activities, included but not limited to:

Essential Duties and Responsibilities:

• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.  
• Establishes, develops, maintains and updates filing system. Retrieves information from files when needed.
• Organizes and prioritizes large volumes of information and calls.
• Answers phones. Takes messages or fields/answers all routine and non-routine questions.
• Acts as a liaison with other departments and outside agencies. Handles confidential and non-routine information and explains policies when necessary.
• Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Comply with the Firm’s policies, procedures, manuals, forms, and relevant software.
• Assists in the typing, printing, and mailing of client invoices and statements.
• Greets visitors upon arrival at the office. Must be physically present. 
• Regular attendance.

Additional Duties and Responsibilities:

• Establishes, develops, maintains and updates library of trade journals and magazines.
• Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
• Participates in office and firm wide initiatives.
• Builds strong team relationship skills.
• Maintain personal and professional integrity at all times.
• Other duties as assigned.

Qualifications

• High school diploma or equivalent required; associate degree or coursework in business or accounting preferred.
• Prior administrative, customer service, or office experience preferred.
• Experience in a CPA firm, accounting office, or tax environment is a plus.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to handle confidential information with professionalism and discretion.
• Ability to work independently and collaboratively in a team environment.

Schedule

• Flexible full-time, part-time or seasonal (January-April) hours available.
• Additional hours may be required during peak filing periods.

Supervisory Responsibility

• None.

Work Environment
This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, scanners and fax machines. 

WHY JOIN US?!

• We're an award-winning firm!
• Competitive Benefits Package!
• Work-Life Balance
• Strong company culture with a big local presence
• Generous PTO and Paid Holidays
• Bonuses!
• Fun company activities
• 401K with Company Match

We offer a complete benefits package and salary will be commensurate with experience. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We are a full service accounting, tax and business consulting CPA firm providing trusted business advice to guide our clients to solutions and success beyond their expectations through personalized service and advice.  Our firm was founded in 1969 and has grown to nearly 100 employees with offices located in Archbold, Bryan, Defiance, Lima, Minster, St. Marys, Van Wert, and Wapakoneta Ohio.