Accounts Payable Specialist

Position OverviewVarcoMac is seeking an experienced Accounts Payable Specialist to support the Accounting/Finance team. The AP Specialist is responsible for full-cycle accounts payable in a fast-paced electrical construction environment.  They ensure accurate and timely processing of invoices, subcontractor payments, and expense reports. The AP Specialist supports project-based job costing and financial accuracy across multiple projects.  This person is accountable for high-volume invoice processing, vendor management, and payment execution.  The AP Specialist works closely with project managers, vendors, subcontractors, and internal finance teams.

Key Responsibilities

Client & Stakeholder Engagement

Partner with project managers and finance leadership to ensure accurate job cost allocation and approvals Provide guidance on invoice coding, discrepancies, and payment processes Act as a point of contact for vendor inquiries and issue resolution

Operational Execution

Process high-volume vendor and subcontractor invoices (PO and non-PO) Perform 2-way and 3-way matching (invoice, PO, receiving) Verify invoice accuracy, pricing, approvals, and coding Ensure proper assignment to jobs, cost codes, and GL accounts Support job costing and project financial tracking

Project & Cross-Functional Coordination

Work with project managers to resolve invoice discrepancies Coordinate with vendors, subcontractors, and internal teams Maintain documentation for subcontractor compliance (COIs, lien waivers)

Documentation & Reporting

Maintain accurate vendor records, W-9s, and invoice documentation Prepare and review AP aging reports and payment summaries Reconcile AP subledger to general ledger Support month-end close activities

Process Improvement & Compliance

Follow company accounting policies and internal controls Identify opportunities to improve AP processes and efficiency Ensure compliance with audit and documentation requirements

Desired Skills and Experience

Education & Credentials

Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)

Experience

2–5+ years of accounts payable experience Experience with high-volume processing and job costing Background in construction or electrical industry preferred Experience working with cross-functional teams

Technical & Professional Skills

Strong knowledge of accounts payable processes and financial controls Experience with ERP systems (e.g., Sage, Vista, NetSuite) Proficiency in Microsoft Excel Knowledge of subcontractor compliance (lien waivers, COIs) preferred Strong attention to detail and organizational skills Ability to meet deadlines and manage competing priorities Excellent communication and problem-solving skills

Additional Notes

Reports to: AR/AP Supervisor or Accounting Manager Works closely with: Project Managers and Finance Team May support additional tasks to ensure project and financial success Salary Range: $28.00 to $36.00 per hour