Accounts Payable Specialist

Summary

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices from receipt through payment. This role ensures invoices are properly matched to supporting documentation, coded to the correct GL accounts and departments, and entered into the accounting system free of errors or duplicates. The Accounts Payable Specialist works closely with vendors to resolve discrepancies, supports the payment process, and maintains organized records to support internal controls and audit requests. This role requires strong attention to detail, sound judgment, and the ability to work independently within a close-knit finance team.

Key Responsibilities

• Receive and sort incoming vendor invoices, whether received physically or electronically.
• Validate invoice details against purchase orders, contracts, and confirmation of goods or services received.
• Enter invoice data into the accounting system (Bill.com and NetSuite), including line items, amounts, GL codes, and departments.
• Verify entries prior to processing to prevent errors, miscoding, or duplicate payments.
• Communicate with vendors to research and resolve discrepancies or missing information.
• Prepare and process payments for approved invoices in accordance with payment terms and approval workflows.
• Maintain accurate, well-organized records and provide supporting documentation for internal and external audits.

Required Qualifications and Key Competencies

• High school diploma required; Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• 1-3 + years of experience in accounts payable and/or general accounting.
• Experience matching invoices to purchase orders and receiving documentation (three-way match).
• Familiarity with GL coding and cost center/department allocation.
• Proficiency with accounting or ERP software (e.g., NetSuite or similar), Bill processing tool (Bill.com or similar), and Microsoft Excel.
• Strong attention to detail and accuracy when entering and verifying financial data.
• Effective written and verbal communication skills for resolving vendor discrepancies.
• Ability to manage multiple invoices and deadlines in a fast-paced environment.
• Organizational skills sufficient to maintain audit-ready documentation.
• Effectively communicate with vendors and personnel across the organization to determine accurate invoice information, bill credits, department charges, etc.

Company Culture & Perks

• Topstep is an engaging working environment which ranges from fully remote to hybrid. We foster a culture of collaboration with cameras on during meetings and a robust Slack environment for communication.
• Seven Company-paid Holidays and generous Family Leave. Paid time off is front-loaded.
• Competitive 401(k) matching, health, dental, and vision insurance is offered for full time employees.
• Vacations are encouraged with a bonus for taking 5 consecutive days. Employee referrals are bonused. Topstep offers a food and groceries budget and contributes towards health and wellness.

New Hire Base Salary Range

• $31.25 - $36.00 per hour.
• The compensation offered will take into account the internal compensation structure and may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience, among other factors.
• This position is eligible for a performance-based bonus as provided by the plan terms and governing documents.

Equal Opportunity Employer

Topstep is an Equal Opportunity Employer. We are committed to fostering an inclusive environment where all employees and applicants are valued. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or veteran status, in compliance with applicable federal, state, and local laws.

Interested in the role? Apply today with your resume!

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Notice of Use of Artificial Intelligence in Recruitment and Hiring: Notice Pursuant to 775 ILCS 5/2-102(L). Topstep LLC uses artificial intelligence ("AI") in connection with its recruitment and hiring process. Examples include, but are not limited to, AI tools used to improve job descriptions, generate interview questions, draft communications, assist with scheduling, and source candidates, as well as AI features built into third-party platforms such as LinkedIn, Indeed, and Glassdoor. Topstep will not use AI that has the effect of subjecting employees or applicants to discrimination on the basis of any protected class under the Illinois Human Rights Act.

The collection, use, and handling of your data provided in response to this job posting is described further in our Privacy Policy. If you are a California resident, please review our California Notice at Collection.