Accounts Payable Specialist
Quantum Industrial Services • Gilbert, AZ • Full Time
Posted on Thu, Sep 24, 2026
About the role
The Accounts Payable Specialist supports day-to-day accounting operations for both construction and service teams. This role manages invoices, payments, reconciliations, and vendor communications while ensuring financial transactions are accurate, timely, and properly documented.
What You'll Be Responsible For
- Receive, verify, code, and process vendor invoices, ensuring proper documentation and approvals.
- Schedule and process payments through checks, ACH, and wire transfers while maintaining payment terms and cash flow requirements.
- Reconcile accounts payable, credit card, and bank transactions and research discrepancies as needed.
- Communicate with vendors regarding invoices, payment status, discrepancies, and account questions.
- Support payroll processing through timesheet entry, payroll data uploads, reimbursements, and deductions.
- Review and process employee expense reports in accordance with company policies.
- Prepare AP-related reports and provide information to support cash flow management and financial reporting.
- Support annual financial audits by gathering requested documentation and records.
- Assist with year-end 1099 preparation and vendor reporting.
- Provide additional accounting and finance support as assigned.
Qualifications & Experience
- High school diploma or equivalent required.
- 3–5 years of accounts payable or accounting experience, preferably within the construction industry.
- Strong data entry and numerical skills with excellent attention to detail.
- Proficiency in Microsoft Excel and Microsoft Office Suite.
- Experience with Sage 100 Contractor, QuickBooks Enterprise Contractor, or Microsoft Business Central is a plus.
- Basic understanding of bookkeeping and accounting principles.
Core Competencies
- Accuracy and attention to detail
- Strong organization and time management
- Numerical and analytical skills
- Problem-solving ability
- Effective vendor and internal communication
- Ability to manage multiple priorities and deadlines
- Confidentiality and professionalism
Why Join Us?
- Competitive salary and benefits package
- Career growth opportunities within a rapidly expanding company
- Commitment to a strong safety culture and quality-driven projects
Work Environment
Location: Gilbert, Arizona Work Environment: Primarily office-based with extensive computer use
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