Accounts Payable Specialist
Concordia University • Seward, Nebraska • Full Time
Posted on Thu, Nov 12, 2026
- Reviews paper-based expense reimbursements submitted for payment; verifies all information.
- Reviews check requests and other related documentation for completeness and compliance with university financial policies, procedures and contractual requirements.
- Matches invoices to purchase orders. Monitors blanket orders and notifies departments of balances. Performs calculations to determine appropriate payment schedules, amounts and make modifications as necessary. Reviews unpaid purchase orders and follows up to ensure invoices are processed in a timely manner.
- Follows up on account statements and other discrepancies regarding payment of accounts and serves as liaison between departments and vendors in the resolution of problems and inquiries.
- Maintains documentation files on payments.
- Processes daily/weekly Miscellaneous Accounts Receivable payments to include the Journal Voucher and bank deposit creation.
- Enter new vendor information into computer and monitors duplicates in the system.
- Maintains W-9 files. Ensures W9/W8 are received and performs TIN matching to verify vendor W9 information prior to payment.
- Reports all payments made to Independent Contractors to the State of Nebraska as new hires.
- Follows up on outstanding checks and voids/reissues checks as needed.
- Serves as a plan administrator for the university's purchasing card program, Wright fuel card program and performs training for all new card holders and is the primary contact for problem resolution and inquiries.
- Reconciles accounts payable related general ledger accounts to ensure balances are correct. Includes following up on employee cash advances and p-card reimbursements to the University.
- Reconciles bank accounts as assigned.
- On an as-needed basis, is responsible for the accurate and timely completion of all payrolls by performing as the back-up to the Payroll Administrator.
- Performs the back-up payroll function on a regular basis to keep up-to-speed on the process and system.
- Performs the payroll function in the absence of the Payroll Administrator.
- Maintains University contract management software, including entry and updating of new and existing contracts.
- Other duties as assigned.
- Two years of college or equivalent in formal education in accounting.
- Minimum of two years clerical experience involving accounts payable.
- Knowledge of standard accounts payable policies, procedures and regulations.
- Proficiency in use of software applications including Microsoft applications, databases, spreadsheets and word processing required.
- Able to interpret, adapt, and apply guidelines and procedures.
- Able to maintain confidentiality of records and information.
- Understanding of customer service principles and generational service needs.
- Able to communicate professionally with a diverse constituency both on and off campus.
- Committed to an environment of encouragement, teamwork, and excellence within a Christian University.
- Demonstrate character qualities of enthusiasm, courtesy, flexibility, integrity, gratitude, kindness, self-control, perseverance, and punctuality.
- Able to work within a culture of teamwork with emotional stability and positive words/actions.
- Be professional and courteous in dealing with students, families, faculty and staff, and the general public.
- Values and beliefs aligned with The Lutheran Church-Missouri Synod.
- Must follow security policies that correspond to the level of sensitivity of the data they handle.
- Should promptly report any security concerns or incidents to designated personnel.
- Maintain security and patching of personal devices connected to the institutional email.
- Maintain high standards for institutional, staff, faculty, employee, and financial data used for business operations.
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What the data says about this job
- Advertised pay for Accounts Payable Specialist: a median of $54,080 across 3,814 priced postings. Explore the market
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