Laurens County School District 55

Accounts Payable Coordinator

Department: Business Office

Reports To: Chief Financial Officer

SUMMARY:

Assists the Chief Financial Officer in administering the financial affairs of the District to ensure prompt and efficient operation of accounts payable, which includes accurate recordkeeping and documentation. Performs such duties as maintaining records and ledgers, preparing financial statements, reconciling accounts, keying data, preparing spreadsheets, etc. 

ESSENTIAL FUNCTIONS

• Conducts a wide variety of clerical and accounting administrative duties including, but not limited to, maintaining financial records, generating financial and accounting reports, preparing special documents, keying data, maintaining and coordinating budget-related transactions, etc.
• Reconciles financial records and prepares status reports.
• Assists with various accounting tasks including budgeting, audit tasks, report preparation, research, etc.
• Performs clerical duties associated with office activities, such as typing, preparing copies, screening incoming calls and mail, etc.
• Accurately prepares and maintains all financial transactions for payment, including matching receiving reports to invoices on a daily basis.
• Properly codes accurate invoice and payment amounts to the accounts for general fund, federal funds, EIA funds, and building funds. 
• Verifies and maintains an up-to-date master vendor list and assigns vendor numbers appropriately.
• Demonstrates the ability to process all travel vouchers accurately and purchased services promptly.
• Reconciles all utility bills for each location with accuracy and punctuality. 
• Accurately prepares and maintains all expenditure claims in accordance with Board of Education policies and government regulations.
• Reviews and prepares accurate 1099s and distributes them appropriately.
• Demonstrates the ability to respond appropriately to all requests from employees and outside vendors or agencies.
• Furnishes correct information to external auditors for the end-of-year audit.
• Performs other related duties as assigned or requested.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

Associate Degree in Business or accounting/accounts payable experience preferred. 

Minimum three years of work experience with SmartFusion software preferred. 

Must be able to effectively deal with the public and staff both in person and on the phone.

TERM OF EMPLOYMENT

240 Days per Year

EVALUATION

Performance of this job will be evaluated semi-annually in accordance with Board policy and state law. 

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to present information in one-on-one and small group situations to customers, clients, other employees and/or students. 

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY:

Ability to deal with problems involving a variety of concrete variables in standardized situations. Ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS and ABILITIES:

Ability to develop effective working relationships with staff and the school community. Ability to communicate clearly and concisely.  Ability to perform duties with awareness of all district requirements and the Board of Education policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear.  The employee is occasionally required to walk and reach with hands and arms.  The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. The employee must be able to distinguish the difference between bells, buzzers, beeps, etc. While performing the duties of this job, the employee is required to meet deadlines with severe time constraints.

The employee is continuously communicating through speech.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet. The employee is frequently interacting with the public and staff.  

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.  Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.