Accounts Payable Coordinator
TICO • Savannah, GA • Full Time
Posted on Thu, Sep 24, 2026
- Process a high volume of vendor invoices for freight, transportation, raw materials, inventory, supplies, equipment, and general operating expenses.
- Enter and maintain invoices, credit memos, and other AP transactions in Microsoft Dynamics 365 Business Central.
- Match vendor invoices against purchase orders, receiving documentation, packing slips, and freight documentation.
- Perform three-way matching and investigate discrepancies between purchase orders, receipts, and vendor invoices.
- Verify pricing, quantities, freight charges, taxes, payment terms, and other invoice details before processing payments.
- Process freight and transportation invoices and reconcile charges against shipping documentation and agreed-upon rates.
- Maintain accurate vendor accounts and assist with new vendor setup, W-9 collection, and vendor information updates.
- Reconcile vendor statements and research outstanding, duplicate, missing, or disputed invoices.
- Prepare and process vendor payment runs in accordance with company payment schedules and established approval procedures.
- Monitor AP aging and follow up on invoices approaching or exceeding payment terms.
- Communicate with vendors regarding invoice status, payment inquiries, credits, discrepancies, and account balances.
- Research and resolve purchase order, receiving, pricing, quantity, and freight discrepancies.
- Assist with month-end close by ensuring invoices and expenses are recorded in the appropriate accounting period.
- Assist with accruals for received-not-invoiced inventory, freight, manufacturing expenses, and other outstanding liabilities.
- Reconcile AP-related general ledger accounts and investigate unusual or outstanding balances.
- Maintain accurate documentation and support internal controls related to purchasing and accounts payable.
- Assist with 1099 preparation, vendor reporting, audits, and year-end accounting activities.
- Utilize Business Central to research purchase orders, receipts, vendor ledgers, invoice history, payment information, and account balances.
- Process daily bank deposits and ensure transactions are recorded accurately and timely.
- Approve bank ACH transactions in accordance with company policies and procedures.
- Review and approve Positive Pay issues with the bank to help ensure accurate and secure payment processing.
- Close and maintain invoices, credit memos, and related transactions in the TMT Fleet Maintenance System.
- Manage and maintain petty cash, including monitoring balances and supporting documentation.
- Process virtual card payments and ensure transactions are properly recorded and reconciled.
- Identify opportunities to improve AP processes, reduce invoice processing time, and increase accuracy and efficiency.
- Maintain organized electronic records of invoices, approvals, receiving documents, and payment support.
- Assist the accounting team with other accounting, administrative, and reporting responsibilities as needed.
- 2+ years of accounts payable or related accounting experience.
- Hands-on experience using Microsoft Dynamics 365 Business Central required.
- Strong understanding of accounts payable processes and basic accounting principles.
- Experience with invoice processing, three-way matching, vendor reconciliations, and payment processing.
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Ability to prioritize multiple tasks and meet deadlines.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Excel and Microsoft Office.
- High school diploma or equivalent required for this position.
- Experience with purchase orders and inventory-related invoices.
- Familiarity with 1099 reporting and year-end AP processes.
- Experience identifying and implementing accounts payable process improvements.
- Verbal and written communication skills for effective phone and email interactions, internally and externally with our customers.
- Able to work independently and as a team.
- Strong organizational, tracking skills and habits.
AuditFriendly salary estimate
The employer did not post a salary for this role. Based on AuditFriendly's salary intelligence model (comparable live postings, role, seniority, and location), we estimate base pay of $49,000–$64,000 per year (median ~$55,000). This is an AuditFriendly estimate, not an employer-provided figure.
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What the data says about this job
- Advertised pay for Accounts Payable Specialist: a median of $54,080 across 3,562 priced postings. Explore the market
Measured from employers' own postings and public filings. How we measure