Accounts Payable Clerk
Health Shared Services BC • Nanaimo, British Columbia • Full Time
Posted on Wed, Nov 11, 2026
Please note: This position is with BC Shared Health Services (BCSHS), a separate employer from the Provincial Health Services Authority (PHSA). PHSA is providing recruitment services on behalf of BC Shared Health Services.
Job Summary:
BC Shared Health Services (BCSHS) is creating a more connected health-care system for British Columbia. By providing shared services that support health organizations across the province, we help strengthen the delivery of safe, high-quality care for people and communities.
Reports to Accounts Payables Supervisor. Performs accounts payable duties such as batching, processing, entering, matching, and paying documents according to established guidelines, by operating a personal computer and related software tools. Reconciles vendor accounts, answers related inquiries, resolves problems and discrepancies as required, and reports unresolved issues to the appropriate person.
Duties/Accountabilities:
- Matches documents such as invoices, receiving reports, packing slips with purchase orders; contacts appropriate sources such as Materie Management staff and external vendors regarding matters such as disputed supplier/vendor accounts, missing invoices, proof of delivery and unmatched documents.
- Verifies accuracy of invoices by checking items such as quantities, prices, taxes, extensions, discounts and freight charges for data entry.
- Investigates concerns on problem documents, resolves problems and/or discrepancies as required in accordance to established procedures, referring more complex matters to Supervisor.
- Prepares and inputs accounts payable data in computerized Material Management subsystem following established procedures.
- Matches, checks and/or reconciles computer output with data input. Identifies and resolves problems or discrepancies, referring more complex matters to the Supervisor.
- Verifies signing authorities and correct account codes for documents processed in Accounts Payable following established procedures.
- Answers related inquiries; resolves problems and /or discrepancies as required in accordance to established procedures, referring more complex matters to the Supervisor.
- Reconciles and balances sub-ledger accounts to vendor accounts. Identifies problems and/or discrepancies and takes corrective action following established procedures. Refers more complex reconciliations to the Supervisor.
- Prepares and inputs AP documents such as Petty Cash replenishments, employee expense claims, and contract payments in accordance to established procedures.
- Prepares cheques for delivery to payees as scheduled and files documents.
- Performs other related duties as required.
Qualifications:
Education, Training and Experience
- Grade 12, successful completion of a recognized accounting course and two years' recent related experience or an equivalent combination of education, training, and experience.
- Ability to keyboard at 45 wpm
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Physical ability to carry out the duties of the position.
- Ability to supervise.
- Ability to organize work.
- Ability to operate related equipment.
AuditFriendly salary estimate
The employer did not post a salary for this role. Based on AuditFriendly's salary intelligence model (comparable live postings, role, seniority, and location), we estimate base pay of CA$33,000–CA$43,000 per year (median ~CA$38,000). This is an AuditFriendly estimate, not an employer-provided figure.
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