Accounts Payable Clerk

Position Summary 

The Accounting Clerk is responsible for providing administrative and accounting support to the Finance Department by processing invoices, maintaining financial records, reconciling accounts, preparing reports, and ensuring the accuracy of financial transactions. This position assists with accounts payable, accounts receivable, data entry, and general accounting functions while maintaining confidentiality and compliance with company policies and accounting standards. 

Essential Duties and Responsibilities 

• Process accounts payable invoices, ensuring accuracy and timely payment.  

• Prepare and process accounts receivable transactions, including customer billing and payment posting.  

• Verify invoices, purchase orders, receipts, and supporting documentation.  

• Reconcile bank statements, vendor statements, and general ledger accounts.  

• Enter financial transactions into the accounting system accurately and promptly.  

• Maintain organized financial records and supporting documentation.  

• Prepare journal entries and assist with month-end and year-end closing activities.  

• Generate financial reports, spreadsheets, and account reconciliations as requested.  

• Assist with payroll processing by verifying time records and supporting payroll documentation when needed.  

• Respond to vendor and internal department inquiries regarding invoices, payments, and account balances.  

• Maintain confidentiality of financial information and employee records.  

• Assist with audits by gathering documentation and preparing requested reports.  

• Monitor outstanding balances and follow up on overdue accounts as directed.  

• Ensure compliance with company policies, accounting procedures, and applicable federal and state regulations.  

• Perform filing, scanning, and general administrative duties within the Finance Department.  

• Assist with special projects and perform other duties as assigned.  

Qualifications

Education

• High School Diploma or GED required.  

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.  

Experience

• One (1) to three (3) years of accounting, bookkeeping, or finance experience preferred.  

• Experience with accounts payable and accounts receivable processes preferred.  

• Healthcare or correctional healthcare experience is a plus.  

Knowledge, Skills, and Abilities 

• Working knowledge of accounting principles and financial reporting.  

• Proficiency in Microsoft Office Suite, particularly Excel.  

• Experience with accounting software and ERP systems preferred.  

• Strong mathematical and analytical skills.  

• Excellent attention to detail and organizational abilities.  

• Ability to prioritize multiple assignments and meet deadlines.  

• Strong written and verbal communication skills.  

• Ability to work independently and collaboratively within a team.  

• Ability to maintain strict confidentiality and handle sensitive financial information.  

• Strong problem-solving and critical-thinking skills.  

Organizational Expectations   

• Provides a positive and professional representation of CFG Health Systems, LLC. 

• Promotes a culture of safety for patients and employees through proper identification, reporting, documentation, and prevention 

• Maintains competency and knowledge of current standards of practice, trends, and developments in related scope of job role or practice 

• Adheres to infection control policies and protocols, medication administration and storage procedures, and controlled substance regulations 

• Participate in ongoing quality improvement activities 

• Completes required orientation as directed by the facility 

• Follows facility and OSHA safety rules and procedures while on assignment 

• Follows facility and CFG Health Systems Occurrence Protocol 

• Upholds HIPAA and PREA regulations 

• Punctual and dependable for assigned/confirmed shifts 

• Maintains security clearance for the assigned facility 

Physical Demands    

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made upon written request to your supervisor for individuals with disabilities to perform the essential responsibilities functions.  

• May regularly be required to stand, sit, walk, reach, bend, kneel, crouch, or stretch, for prolonged periods of time.   

• Ability to communicate and understand written and verbal communication.   

• The employee must be able to lift and/or move up to 50 pounds.