Accounts Payable and Accounting Coordinator (AP)

Position Summary:

Reporting to the Assistant Controller, the AP & Accounting Coordinator plays a key role in supporting the financial operations of our Tilbury locations and Corporate office. This position oversees day-to-day Accounts Payable activities, ensures accurate and timely processing, and helps improve accounting processes and overall efficiency.

At RS, we are redefining how the world builds reliable energy infrastructure. We design and manufacture advanced composite utility poles that are lighter, stronger, and longer-lasting than traditional materials such as wood, steel, and concrete. Our poles are engineered for superior performance in the most demanding environments, providing utilities with a durable, low-maintenance, and sustainable solution for a more resilient grid. With operations in North America and customers across 30+ countries, RS is a leader in grid resilience, driven by our values of Safety, Respect, Resilience, and Teamwork.

Responsibilities:

• Reconcile material invoices to packing slips
• Reconciliation of service invoices to purchase orders in accounting software/ERP system verifying that the service is complete and receive in ERP system.
• Code recurring invoices and those invoices without purchase orders as well as follow up with the manager who initiated the purchase for approval
• Enter invoices into accounting software/ERP system, identify discrepancies and make appropriate adjustments
• Inform Assistant Controller to review and post batch
• Reconcile visa statements monthly and enter accounting software/ERP system
• Complete supplier credit applications as required
• Request biweekly accounts payable payments and forward to Assistant Controller for approval
• Process all approved CAD and USD cheques and mail out in a timely manner
• Make copies of cheques, match them to the corresponding invoices and file accordingly
• Forward wire requests to Assistant Controller for completion
• Enter all wire payments into the accounting software/ERP system
• Review supplier statements and reconcile to accounting records
• Maintain health benefits spreadsheet that coincides with the monthly invoice and communicate all new additions to payroll ensuring deductions are applied appropriately (i.e. long term disability)
• Receive freight POs in accounting software/ERP system as requested by purchasing
• Process shareholder/board of director's quarterly payments, retainer and meeting fees
• Setup suppliers into accounting software/ERP system
• Help provide details of accounts as requested from departments

Administrative:

• Review and process all employee expense reports submitted through Concur or those manually prepared and audit for accuracy
• Maintain the weekly employee availability report and distribute to employees
• Retrieve incoming mail from PO Box, open and distribute to employees
• Assist in the annual financial audit as necessary
• Backup to answer the main phone as required
• Other duties as assigned

Qualifications:

• College Accounting Diploma required
• Minimum 3-5 years of experience preferred
• Strong communication (verbal and written) and organizational skills
• Strong computer skills (MS Office – specifically Excel)
• Excellent analytical and problem-solving skills to fully address accounts payable issues
• Epicor (E10) experience is preferred

Working Conditions:

• Office Environment ability to sit, stand, and walk for extended periods throughout the workday.
• Frequent use of hands and fingers to operate computers, office equipment, and related tools.

Why RS?

• At RS, we are redefining the future of utility infrastructure. Our composite utility poles are stronger, lighter, and longer lasting than traditional materials, helping utilities build more resilient and sustainable electrical grids worldwide.
• Joining RS means becoming part of a growing organization where payroll and benefits play an essential role in supporting our employees and operations. This position provides an opportunity to strengthen processes, improve employee experience, and support RS's continued growth.

Equal Opportunity Employer

RS is an Equal Opportunity Employer committed to creating a diverse and inclusive workplace where every employee is treated with respect and provided with the opportunity to succeed. We celebrate diversity and are dedicated to maintaining a safe, collaborative, and supportive work environment