Accounting Administrator

Position Summary

We are seeking a detail-oriented and dependable Accounting & Administrative Coordinator to support our Management Team in accounting, human resources, payroll administration, and office operations. This position is ideal for an experienced professional who enjoys a variety of responsibilities, thrives in a collaborative environment, and is looking for an opportunity to expand their skills and grow within a stable organization.

The successful candidate will possess strong accounting fundamentals, excellent organizational skills, and a positive, team-focused attitude. While prior experience is important, we also value individuals who are trainable, adaptable, and eager to continue learning.

Key Responsibilities
Accounting & Payroll

• Process bi-weekly payroll and maintain accurate payroll records.

• Track employee vacation balances, garnishments, and other payroll deductions.

• Monitor employee labor hours for job costing and reporting purposes.

• Prepare wage and payroll-related reports as required.

• Enter and process Accounts Payable invoices.

• Reconcile invoices to purchase orders and close open purchase orders as appropriate.

• Create Accounts Receivable invoices and verify accuracy against packing lists and customer purchase orders.

• Assist with accounting record maintenance and special projects as assigned.

Human Resources & Compliance Support

• Assist with employee recordkeeping and required employment-related reporting.

• Support unemployment, workers' compensation, and other HR-related administrative processes.

• Maintain employee vacation and absence records and update company calendars following manager approval.

• Coordinate DOT compliance activities, including record maintenance, annual driver physicals, inspections, and regulatory reporting.

• Assist with employee handbook updates and policy administration.

• Support onboarding and other HR administrative functions.

Office Administration

• Share front office responsibilities, including:

• Answering and directing telephone calls

• Greeting and registering visitors

• Managing incoming and outgoing mail

• Provide administrative support to management and staff as needed.

• Help maintain a professional and welcoming office environment.

Qualifications Required

• Associate degree in Accounting, Business Administration, Human Resources, or a related field.

• Minimum of three years of experience in accounting, payroll, human resources, or office administration.

• Experience working with computerized accounting and payroll systems.

• Strong Microsoft Office skills, particularly Excel and Word.

• Excellent organizational, communication, and problem-solving abilities.

• High level of accuracy and attention to detail.

Preferred

• Experience with payroll processing and job-cost accounting.

• Familiarity with DOT compliance requirements.

• Experience supporting HR administration and employee recordkeeping.

What We're Looking For

• Positive attitude and strong work ethic.

• Self-starter who takes initiative and follows through.

• Ability to manage multiple priorities in a fast-paced environment.

• Strong interpersonal skills and respect for coworkers and customers.

• Willingness to learn, grow, and take on new responsibilities.

Benefits

• 100% Employer-Paid Medical Insurance for Employees

• Dental Insurance

• Vision Insurance

• Life Insurance

• Medical and Dependent Care Flexible Spending Accounts (MCAP/DCAP)

• 401(k) Retirement Plan

• Paid Time Off and Holidays (if applicable)