Accounting Specialist

Position Description: Accounting Specialist

Department: Accounting

Position Summary:

The Accounting Specialist is responsible for providing support for key accounting processes that include Accounts Payable, Accounts Receivable, and general accounting responsibilities. This position will analyze information, maintain complete and accurate records, assist with routine accounting duties, and provide prompt responses to inquiries or complaints from sponsors and vendors. This position reports into the Controller.

Position Responsibilities:

• Efficiently handle routine clerical accounting responsibilities within the finance department, while maintaining compliance with GAAP guidelines.
• Manage the day-to-day functions related to accounts payable and accounts receivable, ensuring all transactions are approved, and coded appropriately by account and department.
• Reconcile credit card and bank statements on a monthly basis, ensuring appropriate backup documentation is obtained to support such transactions.
• Communicate with sponsors, banks, and internal departments to resolve any issues or questions.
• Participate actively in month-end closing procedures, which involve preparing journal entries, reconciling accounts, and completing other accounting tasks promptly.
• Conduct comprehensive analysis of business transactions and variances, proactively identifying and resolving discrepancies. Make well-informed recommendations and implement corrective actions within recommended guidelines.
• Assist with preparation of financial operating package including reports, and analysis of material variances, on a monthly basis.
• Collaborate in fulfilling year-end audit requests, ensuring a smooth and accurate audit process.
• Execute precise reporting, meticulous filing, and effective management of databases across multiple systems.
• Provide support in various related duties as assigned, demonstrating flexibility and adaptability within the finance team.
• Other duties as assigned

Skills:

• Demonstrates strong analytical and problem solving skills
• Ability to stay organized and ensure deadlines are met
• Excellent verbal and written communication skills
• Strong attention to detail 
• Collaborate cross-functionally with internal departments
• Works well in a team environment
• Capable of managing small projects independently
• Able to handle sensitive, confidential information

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit, stand, walk, reach with hands and arms, and use hands along with fingers, to handle or feel.
• Ability to lift and/or move up to 25 pounds.

Education and Experience:

• Bachelor’s degree in accounting or finance, and/or appropriate combination of education and work experience
• Minimum of one year of accounting experience
• Proficient in accounting software, QuickBooks Online and Desktop
• Knowledge of Microsoft Office 365 Suite, such as Excel, Word, Office, and Teams.
• Healthcare experience preferred.