Accounts Payable Administrator
Telesat • Ottawa, ON • Full Time
Posted on Thu, Sep 3, 2026
Main Responsibilities
- Sort all incoming mail and distribute as appropriate
- Receive supplier invoices and verify that there is an approved Purchase Requisition and Purchase Order, and that the goods or services have been received
- Respond to supplier calls or correspondence related to outstanding payments, account confirmation or reconciliations
- Process supplier invoices and apply any available payment discounts and hold or release for payment as appropriate. This includes applying on-account debit memos to outstanding invoices prior to payment being released
- Maintain and create current supplier banking information for wire templates and EFT direct deposits. Supplier forms are completed and submitted to Procurement for updates
- Resolve late payment fees and issues
- Ensure manual cheque requisitions are properly approved according to the Company’s delegation of signing authority
- Ensure that tax accounts are allocated properly including HST and VAT for the foreign subsidiaries
- Process electronic tax payments using on-line banking software
- Deposit cheques received to the lock box and weekly deposits to the Bank. Cash management entries for all non-customer deposits
- Maintain proper files for processed invoices and other supplier correspondence and documentation.
- Back up for the other members of Accounts Payable (e.g. vacation coverage) by acquiring knowledge on the other Accounts Payable Administrator’s activities, supplier account status and documentation
- Assist in office administrative tasks as required (e.g. scanning)
- Back up in the corporate travel activities and ensures compliance with the corporate travel policy as required
Education and Experience
- Secondary School Diploma and 2 years of directly related work experience
- Basic accounting courses would be an asset
- Proficient in the use of automated systems and a thorough understanding of Microsoft Office applications
Equipment Used
- Desktop computer, photocopier, fax
- Various software programs: Excel, Word, Internet Explorer, Outlook, and Workday
Decision Making and Supervision
- Ability to work with minimum supervision and exercise independent judgment in setting work priorities to meet deadlines
- Strong organizational skills and attention to detail
- Excellent interpersonal skills and the ability to communicate effectively on the telephone as some situations require reconciliation of overdue and missing documentation with suppliers or Telesat personnel
- Ability to build working relationships with other Telesat personnel
- No direct supervision exercised
AuditFriendly salary estimate
The employer did not post a salary for this role. Based on AuditFriendly's salary intelligence model (comparable live postings, role, seniority, and location), we estimate base pay of CA$24,000–CA$38,000 per year (median ~CA$35,000). This is an AuditFriendly estimate, not an employer-provided figure.
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