Accounts Payable Administrator
Concreteab Construction • Sparks, Nevada • Full Time
Posted on Thu, Sep 3, 2026
- Attention to detail with efficiency and speed.
- Able to multitask and switch between tasks quickly.
- Ability to recognize your own errors and find solutions to prevent them.
- Savvy with basic math, GL & cost accounting, computer software (Excel/Word), and technology.
- Ability to learn new programs quickly.
- Requires a high level of reading, writing, spelling, and communication skills.
- High school diploma or GED Equivalent
- 1-2 years of related experience
- 18 years or older.
- Knowledge of Sage 300 Construction Accounting Software, TimberScan, and Paycor
- Knowledge of GL & Cost Accounting
- Bilingual English/Spanish is preferred, but not required.
- General understanding of Business and GAAP standards (Generally Accepted Accounting Principles).
- Body Positions – Long periods of sitting and/or standing while working on a computer.
- Body Movements – Ability to stoop; kneel; carry fifty (50) pounds; operate a computer for extended periods; and operate a scanner, printer, and phones. Ability to walk briskly from one room to another.
- Body Senses – Ability to obtain, understand, and follow through with information by listening, talking, seeing, or reading.
- Mental – Requires general understanding of math, accounting, reading, writing, spelling, and communication skills. Able to maintain calm and efficiency under pressure. Ability to get along with a variety of personalities.
- Back up for front office, admin, and management as needed.
- Assist with supply ordering and organization
- Assist walk in customers, vendors, or employees with any Human Resource, Payroll, Accounts Payable, or additional direction as needed.
- Keep front office and other common areas tidy and organized.
- Maintain confidentiality of employees, coworkers, vendors, and customer’s information
Responsible for all of Accounts Payable
- Support staff, confirm completion, and step in as needed for data entry of invoices.
- Enter ACH / EFT payments and 401K invoices. Enter monthly and additional confidential invoices as needed.
- Assist with weekly payroll cost correction
- Complete Final Review and Import to Sage 300 with extreme attention to detail.
- Process Positive Pay with bank. Paying vendors promptly within terms for both overhead and job-related costs.
- Manage and process all recurring invoices.
- Assessing reports for errors, such as duplicate entries, missing information, or other misc. issues as needed.
- Complete year-end including processing 10-99’s, assessing and fixing any found errors.
- Set up and maintain all TimberScan related files and issues.
- Responsible for petty cash, cell phone purchasing, and setup.
- Complete additional tasks requested by the Accounting Division.
- Reconcile Accounts Payable and Vehicle/Equipment Assets.
- Manage Vendor Statements and Credit Card Statements.
- Assess and fix any moderately complex errors that may arise before completing reconciliations, and refers more complex issues to higher-level staff.
- Assist with maintaining and creating necessary documents and supplies for field managers.
- Assist with any other department tasks and duties as needed, such as scanning, organizing, mailing, printing, and filing.
- Create and update all procedures related to task completed regularly.
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