Accounting Specialist

JOB TITLE - Accounting Specialist

CLASSIFICATION - Classified

FLSA STATUS - Exempt

IMMEDIATE SUPERVISOR - Director of Business Services

RECEIVES GUIDANCE FROM - Director of Business Services, district leadership

PURPOSE OF THE POSITION - Under general supervision, this position is responsible for preparing all necessary financial statements, writing purchase orders, auditing building budgets, and assisting the Director of Business Services.

Please review the UCSD Actions of Excellence to gain an understanding of the expectations for UCSD employees.

QUALIFICATIONS -
(Skills, Knowledge, Abilities, Education, Certification/Licensure, Experience, Equipment)

Skills, Knowledge, and Abilities

1. Ability to compare, copy, compile and compute data using clerical, numerical and form perception.
2. Requires knowledge of School District, Board and government accounting policies and procedures and the ability to implement them.
3. Ability to track inventory.
4. Requires computer literacy, data entry and data analysis skills.
5. Strong organizational skills, attention to detail and problem solving abilities.
6. Ability to file, post and copy data from records, make calculations, decipher handwriting and follow written and oral instructions.
7. Ability to handle multiple tasks simultaneously and carry out detailed procedures with several variables.
8. Effective communication skills.
9. Must be able to interact in a positive manner with students, faculty, parents and other staff members.

Education

1. Bachelor’s degree in accounting/finance preferred.
2. Formal training acquired through a 2-3 year technical program required.

Certification/Licensure

1. School Business Official certification preferred.
2. School Business Official certification required within two years of hire.

Experience

1. 1-2 Years accounting experience preferred.

Equipment

1. Office equipment such as two-way radios, cell phone, tablets, laptops, multi-line phone system, fax machines, copiers, and computers.

ESSENTIAL DUTIES AND RESPONSIBILITIES -

The following duties are normal for this position.  These are not to be construed as exclusive or all inclusive.  Other duties may be required and assigned.

1. Assure that all District bills are paid and that processes are followed regarding Purchase Orders and invoices.
2. Receive any Accounts Receivable into district accounting software and bank accounts.
3. Prepare all District financial statements according to accepted accounting procedures and practices. Bank Reconciliation.
4. Prepare financial statements for the Board of Directors including the billing list, revenue and expense summary, activity balance report, fund totals, etc.
5. Audit each building’s budget sheet after monthly close, answer questions and assist in balancing if a difference occurs.
6. Keep inventory on property and equipment for the District; enter new equipment, changes and disposal of equipment into the computer and once yearly do a physical inventory.
7. Write purchase orders for administrative office and maintenance staff. Provide back-up approval of Purchase Orders and final printing of Purchase Orders.
8. Assist the Director of Business Services when needed and fill in as support person when the Director of Business Services is absent.
9. Supervise accounting department; answer or get answers to accounting questions or problems when the Director of Business Services is absent.
10. Run scheduled reports.
11. Keep and maintain vehicle list, record of repairs, schedule vehicle use, file Non-Public Transportation forms, and file Transportation reports.
12. Responsible for DouSign system.
13. Provide billing practices as needed.
14. Responsible for procurement card administration and reconciliation of district credit cards.
15. Manage printing contract with district service provider.
16. Maintains a reliable attendance record.
17. Performs other duties as assigned.

SUPERVISION OF OTHERS -

1. None

PHYSICAL REQUIREMENTS -

1. Requires eye/hand/arm coordination and dexterity of fingers and hands in keyboarding, calculating, fingering and grasping small objects normally weighing less than 10 lbs.
2. Occasional bending, stooping, kneeling and related physical activity.
3. Ability to work while standing, moving and/or walking.
4. Drug, tobacco, and alcohol free while working.
5. Must be able to see and hear within normal limits with or without corrective lenses or hearing aids.
6. Ability to operate a motor vehicle used to travel between sites.

WORKING CONDITIONS -

1. Majority of work is performed in an office or school setting.
2. Occasional meetings outside the school day.
3. Occasional exposure to body fluids, fumes, noise, and hazardous materials and emergency situations.

TERMS OF EMPLOYMENT -

1. At-will employee.
2. 12 Month position.
3. Per Board Policies and administrative guidelines.
4. Performance evaluated annually.