Accounting Specialist

 Job Summary: The Accounting Specialist is responsible for managing and processing financial transactions, ensuring the accuracy and completeness of financial records, and assisting with various accounting functions for Second Harvest. This role involves maintaining accounts, preparing journal entries, reconciling accounts, and supporting month-end and year-end close processes. Accounting Specialists may also handle accounts payable and receivable, process invoices, assist in budget preparation, and provide financial reports as needed. 

About Second Harvest

Second Harvest Food Bank of Central Florida is a member of Feeding America – the largest charitable domestic

hunger-relief organization in the United States. Second Harvest Food Bank secures and distributes food and grocery

products to more than 800 feeding partners throughout Central Florida. With the help of food and financial

donors, volunteers and a caring, committed community, the food bank distributes 300,000 meals every day to a seven-county

service area, which includes Brevard, Lake, Marion, Orange, Osceola, Seminole and Volusia. Feeding neighbors

facing hunger is only the beginning. By investing in job training programs, advocating for access to nutritious foods, and

inspiring our community to get involved, Second Harvest Food Bank is leaning into the root causes of hunger and helping

our neighbors thrive.

Department overview

The Finance Department is comprised of accounts payable, accounts receivables, tax and compliance, budgeting, forecasting, cash flows, reporting, internal controls, auditing, strategic planning and risk management. This department is responsible for the overall management of food bank dollars and is the most critical part in ensuring that food bank dollars are spent and managed correctly.

Travel requirements

• None

Work hours

• Monday to Friday onsite 8:00 a.m. to 4:00 p.m.  

Core Responsibilities

• Check accuracy of invoices, match invoices to purchase, requisition, and receiving documentation
• Code approved invoices based on Chart of Account classification and grant when necessary
• Create and process vendor wire requests/autopayments/ACH transactions/check payments 
• Audit, verify and import employee reimbursements via accounting software
• Receive, process and reconcile vendor statements
• Maintain file documentation in support of vendor payment of invoices
• Respond to vendor inquiries regarding status of payment, investigate and resolve discrepancies
• Prepare and manage 1099s
• Reconcile and import corporate card activity
• Reconcile general ledger accounts to subsidiary ledger entries
• Prepare monthly journal entries in preparation for closing and other adjustments as needed
• Assist with preparation of period ending reports, miscellaneous ad hoc general ledger reports
• Catering revenue reconciliations
• Obtain and maintain vendor W-9 files
• Knowledge of document retention policies both physical and digital
• Manage distribution of daily incoming mail
• Process and reconcile daily bank deposits
• Post agency receivables to accounts and perform reconciliation procedures
• Manage invoicing, statements, and collection procedures for all delinquent invoices
• Investigate and resolve agency account discrepancies
• Provide funding documentation and coding for Development Department
• Assist with preparation for annual audits
• Support Front Desk as needed
• Other duties as needed

Minimum Qualifications

• Minimum 2 years general accounting experience and
• Minimum 2 years in Accounts Payable or Accounts Receivable
• Knowledge of industry standards, regulations and compliance requirements (Generally Accepted Accounting Principles)
• Awareness of emerging trends, advancements, and innovations in the field.
• Proficiency in tools, systems, or software related to the role (e.g., Microsoft Word, Excel, Accounting software)
• Strong written and verbal communication skills to explain information to various audiences and stakeholders
• Strong attention to detail to ensure accuracy and minimize errors
• Understanding of how to collect, analyze, and interpret relevant data
• Ability to use tools and methodologies for analyzing and resolving challenges
• Ability to break down problems to find actionable solutions
• Ability to manage multiple tasks and/or projects in a timely and efficient manner
• Ability to effectively collaborate with various teams and stakeholders
• Ability to take ownership of tasks and drive results with minimal supervision 

Preferred but not required qualifications

• Associate or bachelor’s degree in accounting or related field
• Working knowledge of Acumatica ERP software

Physical Requirements/Environment

• This position requires the ability to navigate a standard office environment including moving between rooms and accessing office equipment including computers, printers, and calculators
• Ability to sit and work at a computer for extended periods 
• Ability to lift and carry files, office supplies, or documents up to 20 pounds
• Ability to read and process large volumes of financial documents and reports, often requiring fine print or detailed data
• Ability to review and analyze financial statements, reconciliations, and other accounting materials