Accounting Specialist

Overview

FLSA: Non-Exempt This is a bookkeeping and accounting position in the Sheriff's Office, involving keeping accounts of and tracking monies entrusted to the department. Employee works under moderate supervision of the Chief Deputy and Office Operations Supervisor and exercises independent judgment after having learned the job duties. Essential Leadership Functions Act with Integrity and Build Trust

Demonstrate mutual respect, humility, and honesty in all interactions

Speak up appropriately, even when expressing unpopular viewpoints

Actively listen and remain open-minded to diverse perspectives

Drive for Results

Set clear goals and objectives to motivate self and others to achieve outcomes

Seek new opportunities to improve processes and drive sustainable results

Hold self and others accountable through consistent evaluation and monitoring

Develop Talent and Effective Teams

Foster a collaborative environment that encourages knowledge sharing and growth

Provide mentorship and support to help self and others reach full potential

Recognize and leverage diverse strengths within self and team

Lead with Vision and Strategy

Understand and communicate a compelling vision that aligns with organizational goals

Develop and execute comprehensive strategies to achieve long-term objectives

Connect daily work to the bigger picture, inspiring self and others to contribute meaningfully

Lead with Paradoxical, Critical, and Agile Thinking

Navigate complex situations by considering multiple perspectives

Adapt quickly to changes and uncertainties in the work environment

Make critical decisions using analytical skills, experience, and input from others

Build and Maintain Effective Relationships

Communicate and collaborate effectively with stakeholders across the organization

Influence others through coaching, consulting, and team-minded thinking

Develop and sustain partnerships that create positive outcomes for all stakeholders

Cultivate Community Engagement and Provide Excellent Service

Understand and address the needs and concerns of the community

Incorporate community perspectives into decision-making processes

Drive initiatives that create positive impacts beyond the organization

Demonstrate Emotional Intelligence

Show self-awareness and manage emotions effectively in challenging situations

Seek and respond constructively to feedback, even in the face of setbacks

Balance empathy with accountability when leading self and working with others

Essential Job Functions Demonstrates self-leadership, seeks out opportunities for personal growth and development, accepts feedback and demonstrates ability to learn and apply. Shares ideas and demonstrates respect, humility, honesty, and open-minded thinking. Demonstrates flexibility, acceptance of change and emotional intelligence. Takes initiative and demonstrates the ability to think critically and strategically. Participates as a contributing member of the team and brings authentic self to discussions regarding all aspects of the work. Demonstrates ability to build and maintain effective relationships. Contributes positively to an inclusive workplace. Collects inmate monies each day and prepares daily deposit. Issues checks to inmates upon their release on a daily basis of any monies remaining in that inmates account. Maintains accounting records of monies received and disbursed for Civil Process, and all prisoners in accordance with prescribed statutes rules, regulations and procedures.

Prepares and reconciles statements, claims, invoices, receipts, inventories, disbursements, refunds. Posts to ledger accounts; takes trial balances; prepares month-end balances, month- end reports and refunds; checks expense accounts and other records; balances and deposits monies. Checks departmental accounts for accuracy. Keeps records on multiple computerized systems; accesses, inputs and retrieves data on multiple manual and computerized systems; makes reconciliation of multiple accounts with detailed records and makes reports. Answers phone, types correspondence, files information relating to above duties. In this public service position, employee is required to be courteous, cooperative and respectful at all times, with the public and clients. Also establishes and maintains a courteous, cooperative and respectful working relationship with other employees, supervisors and public officials. Physical demands: Majority of time: Sits at desk, uses hearing, near vision and fingering for keyboarding, word processing, computers, calculators or other office machines. Frequently talks to clients, callers, department staff. Sits, stands, bends, reaches, moves about the office, and gets up to wait on counter/stands at counter intermittently throughout the day. Handles papers and manuals, etc., lift files, copy paper and other office materials. Related Job Functions This job description is not intended to encompass every job duty or responsibility but is only illustrative. This position is required to perform other duties as may be assigned or required. Knowledge, Skills and Abilities Knowledge of the principles and processes of bookkeeping and the principles of budgetary accounting. Ability to input, access and retrieve information on a computerized system, and produce accurate computerized records, reports and spreadsheets. Ability to make decisions in accordance with laws and policies. Ability to make rapid mathematical computations either manually or by machine.

Skills and ability in the operation and care of calculating machines, computers, copiers and other office equipment. Knowledge of up-to-date office methods, machines and procedures.  Ability to enter data accurately and efficiently. Ability to compose office correspondence. Ability to work with the public to answer questions, give oral and sometimes complex directions, take complaints, refer to proper departments, explain procedures. Ability to work with confidential matters and maintain confidentiality. Training, Experience and Other Requirements Associate Degree in Accounting, Finance, Business or related. Experience in financial record-keeping including accounts payable, accounts receivable and cash receipting. Excellent organizational and analytical skills. Meticulous attention to detail. Proven proficiency and expertise in using Excel spreadsheets, MS Word and MS Outlook. Must have good character and pass background check acceptable for working in law enforcement and be bondable. May consider other combination of experience and training that provides the necessary knowledge, skills and abilities to perform the job duties.