Accounting Coordinator I

Job Summary & Essential Functions

Perform routine accounting activities such as, daily AR and AP activities, preparation of various accounting statements, and financial reports. Perform the functions of accounts payable and/or accounts receivable depending on functional area.

AR: 

• Process customer invoices and credits including routine daily transactions and all miscellaneous or special invoices and credits as required
• Apply cash daily in business system; retrieve daily cash transactions form on-line bank websites
• Research and resolve accounting discrepancies concerning payment terms, price variance, quantity differences and supplier/customer disputes; communicate and work with other departments for resolution; assist department with reporting and analysis while ensuring data integrity
• Maintain supplier/customer database with accurate accounting information such as: remit to bill and ship to market codes, terms, etc. according to company policy and ISO procedures
• Reconcile various general ledger accounts to supporting details including reconciliation of AR

AP: 

• Process supplier invoices and debit memos including routine daily transactions and all miscellaneous or misc. invoices and credits as required
• Process supplier invoices for data entry into the accounts payable system, including matching invoices with receiving transactions, reviewing invoices for approvals in conjunction with company policy
• Maintain and reconcile petty cash for reimbursement of cash payments
• Provide estimates of anticipated cash disbursements or receipts for use by management in planning cash forecast
• Process cash disbursement checks through the computer and control check releases upon authorization from management
• Reconcile various general ledger accounts to supporting details including reconciliation of AP and petty cash
• Coordinate preparation and distribution of Form 1099 to eligible suppliers and the recordkeeping of W-9 forms

General:

• Assist in developing methods to evaluate and implement procedures which ensure compliance, accuracy, and timeliness
• Prepare documentation for external audit of accounts receivable and/or accounts payable as needed for financial and SOX requirements.
• Organize the filing and reference systems pertinent to accounts receivable, accounts payable and cash
• Provide financial information to management staff as needed
• Adhere to General Requirements of Team Members

Knowledge, Skills, & Abilities

• Intermediate level in MS Office applications (Word, Excel, PowerPoint, and Outlook)
• Ability to handle multiple tasks, projects and assignments to meet established goals and deadlines
• Ability to work in a high volume, high detail work environment
• Ability to work with a high level of accuracy and attention to detail to produce quality products and results
• Ability to communicate effectively, both written and verbally, with all levels of the organization and customers
• Ability to initiate projects and tasks as required to fulfill goals and deadlines
• Abilities listed in the General Requirements for Team Members

Required Experience & Education 

• High School Diploma or GED; prefer associates degree in related field
• Minimum 2 years of relevant job experience