Accounting Specialist

Accounting Specialist

Location: Remote

Job Type: Full-time

Position Summary

The Accounting Specialist - Billing is responsible for customer billing, collections, intercompany cross-billing, account reconciliations, and related accounting activities. This position helps ensure that invoices, payments, and transactions between affiliated entities are processed accurately and on time.

The role works closely with customers and internal teams to resolve discrepancies, maintain accurate financial records, and support month-end accounting processes. The successful candidate will be detail-oriented, deadline-driven, and comfortable managing responsibilities independently in a remote environment.

Key Responsibilities

· Customer Billing: Prepare and issue accurate, timely customer invoices, ensuring billing rates, supporting documentation, customer information, and other details are complete and correct.

· Accounts Receivable and Collections: Review accounts receivable aging, follow up on overdue invoices, document collection activity, and assist in resolving payment delays and discrepancies.

· Payment Processing: Record and apply customer payments accurately, investigate unapplied cash, and resolve account differences.

· Intercompany Billing: Prepare and process cross-billings between affiliated entities, including shared expenses, services, labor, and other applicable charges.

· Intercompany Reconciliation: Reconcile intercompany balances and transactions, investigate differences, and coordinate with appropriate teams to resolve discrepancies before period-end close.

· Customer Service: Respond promptly and professionally to customer questions regarding invoices, payments, account balances, and billing documentation.

· Relationship Management: Develop and maintain positive relationships with customers and internal stakeholders to support efficient billing and payment processes.

· Cross-Functional Collaboration: Work closely with sales, operations, finance, and other departments to confirm billing details and resolve issues affecting invoicing, collections, or intercompany transactions.

· Month-End Support: Assist with accounts receivable reconciliations, intercompany schedules, journal-entry support, aging analysis, and other month-end close activities.

· Documentation and Reporting: Maintain complete and accurate transaction records, supporting documentation, reconciliations, and reports for management review and audit purposes.

· Process Improvement: Identify opportunities to improve billing, collection, reconciliation, and documentation processes.

· General Accounting Support: Assist with account reconciliations, financial reporting, audit requests, special projects, and other finance and accounting responsibilities as business needs require.

· Deadline Management: Meet weekly and monthly processing deadlines and communicate proactively about potential delays or unresolved issues.

Required Qualifications

· Three or more years of experience in accounts receivable, billing, intercompany accounting, bookkeeping, or a related financial role.

· Working knowledge of billing, collections, payment application, account reconciliation, and general accounting principles.

· Proficiency in QuickBooks and Microsoft 365, including advanced Excel skills and experience using Microsoft Teams.

· Strong attention to detail and a consistent commitment to accuracy.

· Strong analytical and problem-solving skills, including the ability to research and resolve account discrepancies.

· Effective written and verbal communication skills.

· Ability to prioritize competing responsibilities, meet recurring deadlines, and work independently with minimal supervision.

· Ability to handle financial and customer information with discretion and confidentiality.

· Bachelor's degree in accounting, finance, business, or a related field preferred; equivalent relevant experience will also be considered.

Preferred Qualifications

· Experience processing and reconciling intercompany transactions across multiple legal entities.

· Experience supporting month-end close and preparing journal-entry documentation.

· Experience using Concur or similar expense-management software.

· Experience working effectively in a remote or multi-entity business environment.

What We Offer

· Competitive salary and benefits package.

· Opportunities for professional growth and development.

· A collaborative and supportive remote work environment.

· Exposure to multiple areas of accounting and financial operations.