Accounting Specialist

PRIMARY PURPOSE: 

The Accounting Specialist / Staff Accountant is responsible for supporting accounting operations through daily, weekly, and monthly tasks related to billing, NetSuite reporting, fixed assets, CapEx, A/R, A/P, reconciliations, tariff activity, and revenue support. This role works cross-functionally with Engineering, Customer Service, R&D, Quality, and Finance to ensure accurate reporting, timely billing, and proper documentation.

MAJOR DUTIES AND RESPONSIBILITIES: 

Daily Responsibilities

• Review and process I&D billing, if applicable.
• Update Smartsheet with current billing, reporting, and task status information.
• Review customer billing activity and follow up on missing or incomplete information.
• Monitor NetSuite transactions for accuracy and completeness.
• Support A/R, A/P, and credit card reconciliation activity as needed.
• Respond to internal questions related to billing, revenue, tariffs, CapEx, and reconciliations.
• Prepare or update support documentation needed for weekly and month-end close activities.

Weekly Responsibilities

• Run the fixed asset report and ensure each transaction is linked to the proper fixed asset.
• Run tariff reports and prepare the data for end-of-month close.
• Run the four-count report by downloading transactions from NetSuite and preparing them for end-of-month close.

Monthly Responsibilities

• Record Engineering labor on the CapEx report for projects and record the related journal entry.
• Record fixed asset depreciation.
• Update the CapEx schedule for actuals versus budget.
• Build GRNI support detail in NetSuite.
• Tie out I&D revenue.
• Review Unearned Revenue for Product Development with Customer Service, R&D, and Quality.
• Review and prepare any required accruals or reversals.
• Run A/R customer statements and email them to customers.
• Reconcile the A/R Aged Receivables Report to the General Ledger roll forward.
• Reconcile A/R accrued balances.
• Complete A/P, A/R, and credit card reconciliations.
• Update the Department Expense Review Report.
• Verify that tariff revenue equals tariff expense and adjust if necessary.
• Create tariff quotes and send them to customers.
• Create ancillary quotes and send them to customers.

QUALIFICATION: 

Required

• Bachelor’s degree in accounting or equivalent of 3 years of related work experience.
• Ability to apply knowledge of Generally Accepted Accounting Principles.
• Must be able to adapt to new and different computer programs and software to enable efficient data gathering and analysis.
• Ability to research, compile, verify, analyze, summarize and interpret data. Must have strong knowledge of Microsoft excel (pivot tables, look ups, macros) and must be able to design reports to quickly summarize data trends and variances for management review.
• Good written, verbal communication and collaborative skills.
• Proficient in Microsoft Office products.
• Ability to analyze and reconcile complex accounts and reserves.
• Strong organizational and communicational skills.
• Detail oriented.
• Ability to work independently under minimal supervision.

Preferred Additional

• Knowledge of Microsoft NetSuite
• Experience in a manufacturing environment

CRITICAL SKILLS AND ABILITIES: 

Technical Skills and Experience

• Bachelor’s Degree in Accounting/Finance or 3 years experience in accounting.
• Associates degree or coursework in accounting is preferred
• A minimum of 3-5 years bookkeeping experience with A/P & A/R