Location

Scheduled Hours

Position Summary

Job Description

Primary Duties & Responsibilities:

Accounting/Financial Systems

• Review requisitions routed by labs for processing.
• Generate purchase orders for equipment, etc.
• Contact vendors to adjust, obtain or process contracts and invoices as necessary.
• Initiate/review for approval all purchasing transactions eligible for blanket order processing.
• Process and track all invoices related to blanket orders, maintaining a spreadsheet of activity and balances.
• Contact vendors to adjust, obtain or process contracts and invoices as necessary.
• Process travel advances and check requests for travel; review supporting documentation and submit approval-ready travel expense reports on a timely basis per university/funding agency guidelines.
• Process internal and external invoices.
• Process inter-departmental invoices, obtaining approvals, keying appropriate accounting codes and tracking as appropriate.
• Review reimbursement requests for appropriate university funding allocation & budget coding.
• Advise on compliance issues & resolve, prior to processing.
• Enter requisitions into the Marketplace purchasing system and monitor purchasing processes as requested.
• Ensure transactions have supporting documentation and principal investigator or
  designee approval

Budget

• Monitor account balances, maintain open encumbrances, process journals and budget adjustments.
• Assist and provide back-up support as requested.
• Perform other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal Office Environment

Physical Effort

• Typically Sitting at a desk or table

Equipment

• Office Equipment

Required Qualifications

Education:

Certifications/Professional Licenses:

Work Experience:

Skills:

Driver's License:

More About This Job

Preferred Qualifications

Education:

Certifications/Professional Licenses:

Work Experience:

Skills:

Grade

Salary Range

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement