Accounting Clerk

POSITION SUMMARY:

The Accounting Clerk supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living, and social responsibility. This part-time position supports the Administration team by performing a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization’s accounting needs.

OUR CULTURE:

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger, beginning with you.

BENEFITS:

• Free Y membership with discounted family membership
• Discounted programs, rentals, and retail
• Child Watch hours available free of charge

ESSENTIAL FUNCTIONS:

• Perform data entry and filing tasks for accounts payable, purchase orders, equipment inventory, and confidential employee or departmental files.
• Manage childcare billing function; monitor financial status of childcare programs and member accounts.
• Process periodic childcare billing including posting of payments and credits to member accounts and posting of CCDF grant revenue; assist parents with CCDF accounts.
• Pursue collection of unpaid childcare bills; contact parents to discuss and remedy.
• Contact customers to obtain, verify, and update account information when necessary.
• Maintain administration office supply room inventory including monitoring inventory, ordering additional supplies when needed and processing department supply orders.
• Support the Accounts Payable/Accounts Receivable Specialist by serving as the back-up.
• Perform general bookkeeping work, which may include entering data and maintaining records, invoices, and supporting documents of amounts due for items purchased or services rendered.
• Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
• Follows YMCA policies and procedures; responds to emergency situations. Obtain and maintain required training(s).
• Accept additional assignments as deemed appropriate, within the scope of the job description.

QUALIFICATIONS:

• High school diploma or equivalent required.
• Minimum of 1 year of accounting experience required.
• Intermediate user of computers and software programs.
• Strong attention to detail and strong organizational skills.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.

SALARY:

Minimum starting rate of $17 an hour

Starting rate based on experience

SCHEDULE:

Part-time

Weekdays only

WORK ENVIRONMENT & PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disability to perform the essential functions.

• Physical ability and stamina to perform the duties as outlined above, including but not limited to extended periods of sitting, standing, and walking, bending, stooping, reaching, lifting, and carrying up to 15 pounds.
• Extended periods of time working at PC and/or laptop, often with repetitive keyboarding movement.
• Outside building travel required.

YMCA COMPETENCIES (Team Leader):

Mission Advancement: Models and teaches the Ys values. Ensures a high level of service with a commitment to changing lives. Provides volunteers with orientation, training, development, and recognition.

Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Provides staff with feedback, coaching, guidance and support.

Operational Effectiveness: Provides others with frameworks for making decisions. Conducts prototypes to support the launching of programs and activities. Develops plans and manages best practices through engagement of team. Holds staff accountable for high-quality results using a formal process to measure progress.

Personal Growth: Shares new insights. Facilitates change. Model’s adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Has the functional and technical knowledge and skills required to perform well. Uses best practices and demonstrates up-to-date knowledge and skills in technology.

• High school diploma or equivalent required.
• Minimum of 1 year of accounting experience required.