Accounting Clerk

Hotel Equities, a multi-award-winning hotel development and hospitality management company, is currently searching for a remarkable Accounting Clerk for the Kansas City Airport Marriott in Kansas City, Mo.

Wage $22-$24 based on experience 

POSITION SUMMARY: 

This position is to manage the processing of invoices for payment and expense tracking in a timely manner. It is to insure the proper coding in accordance with company chart of accounts. 

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

The position requires the ability to perform the following essential job functions, with or without reasonable accommodation: 

• Sort invoices received through the mail and other sources, attaching po’s where applicable, and preparing them for review and signature by the department head. 
• Set up new venders in accounting system for ap, updates 1099 status based on w9 from vender. 
• Processes pos once approved by the department head, general manager, and controller, and maintains po log. 
• Enter invoices to be paid, confirming expense coding, and proper invoice signing. 
• Prepares invoice batches for approval. 
• Process accounts payable checks after the batch has been cut, attaching backup, sending out originals, and filing. 
• Maintains ap monthly venders log and review at month end to insure all invoices have been received. 
• Prepares accruals based on regular expenses, and backup provided by department heads for controller. 
• Prepare a monthly list of invoices requiring use tax payments. 
• All other duties as assigned by management. 
• Supports other departments to ensure compliance with policies and procedures established by the hotel. 
• Responds to all discrepancies on all invoices monthly to ensure the accounts are in balance. 
• All other duties as assigned. 

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

REQUIRED SKILLS / ABILITIES:

• Ability to key punch data into a computer keyboard or calculator in an accurate and timely manner. 
• Ability to remain calm under stress. Fast paced work area with considerable noise and frequent interruptions. Work area may be confining. 
• Must be able to operate office machines with high degree of speed and accuracy. 
• Ability to communicate using touch tone phones, written material and speech. 
• Ability to read and understand the English language as pertains to written material such as reports, dockets and instructions. 

DESIRED SOFTWARE PROFICIENCIES: 

Ability to use computer software including, but not limited to Microsoft Word, Excel, Outlook, and Internet Explorer, as well as the property management system and accounting software utilized by the hotel. 

SUPERVISORY RESPONSIBILITIES: None 

EDUCATION / EXPERIENCE:

• A high school degree or equivalent. 
• Proof of authorization/eligibility to work in the United States. 
• A college degree is preferred, ideally in accounting, finance, or other related areas but not required. 
• Accounting experience is preferable but not required. 
• Prior hotel experience is preferable but not required. 

PHYSICAL REQUIREMENTS: 

• All team members must maintain a neat, clean and well‐groomed appearance (specific standards available). 
• Long periods of sitting required. 
• Repetitive motion of hands, wrists and fingers is required to a large degree. Potentially up to 75% of workday. 
• While performing the duties of this job, the team member is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The team member must occasionally lift or move office products and supplies, up to 20 pounds.