Accounting Clerk II

Accounting Clerk  II

REPORTS TO: Finance Manager

DEPT: Finance  

LOCATION: Arlington, WA 

This mid-level position is critical in supporting the Finance Manager and ensuring that the day to day accounting functions assigned to the position are completed accurately & timely. Primarily responsible for most cash inflow functions. 

As the company continues to experience growth, job duties may be adjusted to meet the company needs most efficiently and effectively. 

What You Will Do

Accounts Receivable: Receiving, recording, and posting payments (ACH, checks, credit cards) to customer accounts. Respond to customer inquiries.

Collections: Following up with clients regarding overdue balances via email and/or phone to ensure prompt payment. Investigating and resolving billing discrepancies, customer disputes, and payment issues. 

Payroll: Process payroll semi-monthly, ensuring accurate time & wage entries. Reaching out to staff as needed for adjustments/ error corrections/etc. Submit to Finance Manager for approval.

Banking: Make bank deposits regularly for payments received. Reconcile bank & credit card statements monthly. 

Records Maintenance: File, scan, and organize payment receipts, statements, etc. into ERP software.

SPIFFs: Claim monthly & quarterly SPIFFs through our Vendor programs. Track claims, payments received from vendors, and payments made to the sales reps. 

1099 Reporting: Filing and issuing annual 1099 forms to vendors as applicable.

Administrative Support: Provide clerical support to the finance department, including answering phones, responding to emails, filing, and processing mail. Always maintain confidentiality of sensitive financial information. Assist with other accounting projects and tasks / job duties as assigned.

Cross-training: Cross train with the Accounting Clerk I & Purchasing Specialist to serve as a backup, ensuring continuous operational coverage during vacations, leaves, emergencies, etc.

 The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of people so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. 

What You Will Bring 

• High School Diploma (Required).
• Bachelor’s degree in accounting, Finance, or a related field (Highly preferred).
• 2+ years prior accounting experience. An equivalent combination of education, training, & relevant  experience is acceptable. 
• Experience in Zoho, Paylocity, or similar ERP.
• Strong knowledge of accounting principles.
• Excellent attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Ability to effectively handle multiple priorities and meet deadlines.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.

What To Expect 

This position is full-time 8 hours per day 5 days per week in office on-site; additional hours may be required during peak times or projects. As a non-exempt salary employee, all overtime must be approved in advance by the Finance Manager.

This position is benefits eligible including: Holiday pay, PTO, Medical, Dental, Vision, Life, Supplemental insurance, and 401K Benefits, after applicable waiting period(s). 

Advanced Classroom Technologies (ACT) offers a professional and fun work environment, while maintaining a good balance between work and life. ACT provides cutting-edge technology and custom solutions for the 21st century learning space.