Accounting Clerk

JOB TITLE: ACCOUNTING CLERK 

LOCATION: GALVESTON / BRAZORIA COUNTIES 

EMPLOYMENT STATUS: FULL-TIME, EXEMPT, BENEFITS-ELIGIBLE

Position Summary

The Accounting Clerk provides administrative and accounting support for the financial operations for Gulf Coast Transit District. This position is responsible for processing accounts payable and accounts receivable transactions, maintaining financial records, preparing deposits, reconciling accounts, and supporting month-end and year-end accounting activities. The Accounting Clerk works to ensure accurate and timely processing of financial transactions and compliance with established policies and procedures.

Essential Duties and Responsibilities

Accounts Payable

• Receive, review, and process vendor invoices for payment.
• Verify invoices for accuracy, coding, approvals, and supporting documentation.
• Enter invoices into the accounting system.
• Prepare payment batches, checks, electronic payments, and supporting documentation.
• Maintain vendor files and records.
• Respond to vendor inquiries regarding payments and account status.
• Assist with annual vendor reporting and tax documentation as required.

Accounts Receivable

• Prepare customer invoices and billing statements.
• Record and post payments received by check, electronic transfer, or other methods.
• Maintain accounts receivable records and customer account files.
• Monitor outstanding balances and assist with collection efforts.
• Prepare accounts receivable aging reports for review and approval.
• Investigate and resolve routine billing discrepancies.

Cash Receipts and Deposits

• Receive and process incoming payments.
• Prepare and record daily cash receipts.
• Prepare bank deposits and supporting documentation.
• Maintain accurate records of all deposits and receipts.
• Assist with cash handling procedures and internal control requirements.
• Maintain spreadsheets and supporting schedules used for fare revenue tracking, reconciliations, deposits, and discrepancy reporting.

Accounting Support

• Assist with account reconciliations and financial record maintenance.
• Maintain organized accounting files and documentation.
• Assist with month-end and year-end closing activities.
• Prepare routine reports and schedules as requested.
• Assist with fixed asset recordkeeping and inventory tracking.

Audit and Compliance Support

• Gather and organize documentation for audits and financial reviews.
• Maintain records in accordance with record retention requirements.
• Follow established accounting policies and internal control procedures.
• Assist with grant documentation and reporting support as assigned.

Administrative Support

• Answer inquiries related to invoices, payments, and account information.
• Maintain confidential financial information.
• Assist with special projects and other duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of basic accounting principles and office procedures.
• Understanding of accounts payable and accounts receivable processes.
• Ability to accurately process financial transactions and maintain records.
• Strong attention to detail and organizational skills.
• Ability to prioritize work and meet deadlines.
• Proficiency with Microsoft Office applications, particularly Excel.
• Ability to communicate effectively with employees, vendors, customers, and governmental agencies.
• Ability to maintain confidentiality and exercise good judgment.

Minimum Qualifications

• High school diploma or GED required.
• Associate degree in Accounting, Business Administration, or related field preferred.
• Two years of accounting, bookkeeping, accounts payable, accounts receivable, or related experience preferred.
• Experience using accounting software and computerized financial systems.
• Valid Texas driver's license or ability to obtain one.

Preferred Qualifications

• Experience in governmental, municipal, public transportation, or nonprofit accounting.
• Experience with payroll processing.
• Experience with ERP or governmental accounting systems.
• Bilingual (English/Spanish) is a plus.

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Ability to lift and carry files and office materials up to 25 pounds.
• Ability to operate standard office equipment.

Job GCTD is an equal opportunity employer and prohibits unlawful discrimination per federal, state, and local laws. We value diversity and are committed to being an inclusive environment for all candidates and employees representing a variety of backgrounds, perspectives, and skills. All employment is based on qualifications. Qualified individuals must be able to perform all the functions listed in the job description with or without reasonable accommodation as based on ADA requirementsDescription (add here)