Accounting Clerk

General Purpose:

This role will support the Babcock Center Finance Department.

The Accounting Clerk for the Finance Department provides administrative support to the finance management team. Functions include but are not limited to; preparation of bank reconciliations for consumer’s personal needs and cross-training in selected finance duties.

Job Duties-Finance:

• Creates requisitions as needed for finance department.
• Records meeting minutes as needed for internal meetings.
• Retrieves information and support for journal entries, requisitions, and purchase orders. 
• Assist with the filing of payroll, accounting, grant, contractual, and other financial information.
• Assist management/directors with administrative functions, calendar management, and communications.
• Review documents and presentations to ensure that documents and presentations are free of spelling and other grammatical errors.
• Assist Accountants with year-end and other related tax filings.
• Act as liaison for Finance Department, when needed, to other supporting departments for the company.
• Prepares credit card account reconciliations
• Assist Finance with preparation of consumers’ bank account reconciliations.
• Contributes to team by participating in cross training for various positions to provide consistency in services and processes in the absence of finance staff members.
• Actively participate in the implementation of financial processes within the Finance Department.
• Identifying opportunities for efficiency and improvements in processes, systems, and reporting through independent investigation and research.

Job Duties-General:

• Handles finance administrative functions including responding to phone calls, typing, scanning, scheduling, counting, ordering supplies, and handling mail.
• Handles data entry and input functions into spreadsheets and software systems as needed.
• Purchase supplies and vendor services (including printing services) in accordance with Babcock Center's Procurement Policy.
• Backup the front desk/receptionist as needed.
• Assists with company fundraisers and activities.
• Other duties as assigned.

Working Hours:

The Finance Administrative Assistant is expected to work 40 hours per week; Typical hours are 8:00am-4:30pm, however, this person must be willing to work a flexible schedule to conduct agency business when necessary.

Working Conditions:

Works in well-lit and well-ventilated office area. Sits, stands, and walks during workday. Subject to working relationships with all employees of Babcock Center and other program staff.

Supervision:

The direct supervisor for the Finance Administrative Assistant is the Senior Director of Finance.

Typical Physical Demands:

Sitting, standing, bending, stooping, reaching, frequent lifting, and manual dexterity sufficient to operate standard office machines. Must have normal range of hearing and vision.

Typical Mental Demands:

Must be able to deal with stress associated with fast-paced work environment and multi-tasking. Formulate decisions and act upon them. Adapt to changing work situations. Grasp and apply new ideas. Communication with various personalities at all levels.

Hazards/Potential Hazards:

Cleaning chemicals, ergonomic hazards: static postures, repetitive motion, trip hazards such as file drawers and electrical wires video display terminals.

Qualifications:

• High school diploma or GED required, associates or bachelor’s from an accredited college or university preferred.
• Proficiency with the Microsoft Office Suite including Outlook, Word, Excel, and Ppt required.
• Excellent verbal and written communication skills.
• Exceptional organizational skills.
• Proficiency with internet functionality and usage.
• Proficient with telephone skills, filing procedures, and other general clerical duties.
• Ability to maintain courteous and effective communication.
• 1-2 years of experience as administrative assistant supporting Finance, Banking, CPA Firm, Accounting, or similar preferred.
• Understanding of accounting bank reconciliations, purchasing cycles, payroll cycles, etc. preferred. 
• Employee must be willing to work at minimum a 40-hour week work schedule in addition to extended hours needed to meet deadlines for projects, processes, and other month end close requirements.