Accounting Associate

Job Summary

KLS Martin is seeking a detail-oriented and process-minded Accounting Operations Associate to own our day-to-day accounts receivable and accounts payable transaction cycles. This role is the backbone of our cash application, billing, and vendor payment processes, and is a key partner to the broader accounting team in maintaining accurate, timely, and well-controlled financial records as our company continues to grow.

Essential Functions, Duties, and Responsibilities

Accounts Receivable

• Apply daily cash receipts (lockbox, ACH, wire, credit card) to customer accounts accurately and timely.
• Research and resolve short-pays, unapplied cash, payment discrepancies and escalate root-cause issues with Customer Care Department.
• Perform desktop check deposit process.  Accurately perform the Canadian customer check deposit process; Confirm all deposits are properly credited into the company’s bank account 

Accounts Payable

• Create and maintain vendor master records, including setup of new vendors and associated banking/payment templates in accordance with policy.
• Enter and investigate vendor invoices according to department procedures and research/resolve discrepancies with vendors/internal stakeholders.
• Process payment proposals for review and approval, and prepare payment runs (check, ACH, wire) in accordance with vendor terms and cash management guidelines.
• Monitor and address incoming emails to the accounts payable, vendor set up and accounting email boxes and respond to vendor inquiries professionally and promptly.
• Reconcile the AP sub-ledger to the general ledger; assist with accrual support at month-end.
• Perform full-cycle cash disbursement processes according to department policy and procedure; Includes initiating domestic and international payments by check, ach and/or wire, voiding/canceling payments, and internally clearing payments; Match remittance documentation to payments; Maintain department payment registers to record all payments issued or voided/canceled. 

 Concur responsibilities

• Audit & approve expense reports according to company policies, procedures and timelines 
• Address expense report questions from employees in a courteous, knowledgeable, and timely manner 
• Coordinate resolution of non-compliant expense reimbursements  
• Perform daily extract to SAP and balance nightly interface totals; Coordinate and escalate variances or system issues. 

 Other responsibilities 

• Prepare and distribute the daily loan balance and/or weekly cash reports 
• Assist with weekly/monthly reconciliations, process payments and report on internal and external vendors  
• Complete required general ledger journal entries and general ledger account reconciliations within specified timelines 
• Assists as needed with Company audits requests for support
• Perform month end procedures and other departmental job duties as assigned 
• Identify opportunities to automate manual AR/AP tasks (e.g., auto-cash application rules, invoice capture/OCR, payment workflows) and recommend solutions.
• Document and maintain up-to-date standard operating procedures for AR/AP processes.
• Comply with established internal controls over cash receipts and disbursements, including segregation of duties, to safeguard company assets.

Educational and Experience Requirements

• High school diploma or equivalent.   
• Two years AR/AP experience or equivalent combination of education and experience. 
• Proficient user of Microsoft Office applications 
• Prior experience in SAP  
• Basic mathematical concepts (add, subtract, multiply, divide) 

Knowledge, Skills, and Abilities

• Strong attention to detail for high-volume transaction processing, cash application, and reconciliations.
• Adhere and support KLS Martin’s quality and safety policies and procedures.  
• Ability to retrieve and interpret documentation. 
• Able to work in a team setting and independently under minimum supervision 
• Strong interpersonal skills with the ability to effectively communicate at all levels internally as well as externally. 
• Problem solving & Decision Making / Adaptability & Flexibility 
• High level of customer service displaying positive attitude. 
• Ability to work with minimal supervision.