Subrecipient Oversight and Compliance Manager

Department: Planning & Compliance

Reports To: Assistant VP of Planning & Compliance

Status: Full-Time, Exempt

Purpose & Scope

Under the direction of the Planning & Compliance Department, the Subrecipient Oversight and Compliance Manager (SOC-M) conducts oversight and compliance monitoring and review of SMART’s subrecipients. The role focuses on subrecipient oversight, compliance monitoring, and internal and external coordination of oversight and compliance activities. The position ensures adherence to federal and state requirements, including FTA subrecipient oversight expectations and corrective actions stemming from relevant reviews.

Essential Duties & Responsibilities

• Manage subrecipient oversight activities including risk assessments, desk reviews, onsite monitoring visits, documentation tracking, and follow‑up on corrective actions.
• Execute all subrecipient oversight responsibilities including document requests, internal document review, finding/corrective action reports and coordinating and conducting on-site reviews.
• Review documents submitted by subrecipient and conduct compliance analysis in all required areas including Finance, Grants, Legal, Risk Management, Procurement, EEO, ADA, Title VI, Drug & Alcohol, Safety, Maintenance, Operations, and Planning.
• Complete and distribute Finding, Deficiency, Corrective Action report for each subrecipient review.
• Monitor multi-step oversight review progress and reconcile progress against schedule
• Track status of all corrective actions and determine when all corrective action requirements have been met within agreed upon timeframe.
• Maintain documentation and reporting requirements needed for internal and external reviews including state audits and federal Triennial Reviews.
• Communicate compliance review results and any requests for further information to subrecipients
• Organize and lead on-site compliance reviews with subrecipients

Minimum Qualifications

• Bachelor’s degree in public policy, public administration, business administration or related field. Master’s degree preferred.
• Minimum of five (5) years of experience in regulatory compliance or related administrative work. Prior transportation experience is strongly desirable.
• A combination of experience,skills and education to fulfill the requisite knowledge, skills and abilities for this position may be considered.
• Well-developed verbal, written, administrative, analytical, problem solving and planning skills
• Strong organizational skills with the ability to manage multiple timelines and documentation streams
• Proficient in the use of PC based spreadsheet and word processing applications is required
• Experience conducting compliance reviews in multiple subject matter areas.
• Experience conducting subrecipient monitoring and corrective action tracking.
• Experience working within a transit agency, governmental body, or public service organization

Preferred Qualifications

• Prior public transportation experience
• Experience and knowledge of FTA Section 5310, 5307 and 5339 Programs and regulations
• Familiarity with FTA’s Comprehensive Oversight Review and Technical Assistance Program (CORTAP)

SMART is an Equal Opportunity Employer – Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation / Age

THE AUTHORITY RESERVES THE RIGHT TO REVISE OR CHANGE THIS JOB DESCRIPTION AT ANY TIME.